Work Program Coordinator at IOTA GROUP

Luanda, Luanda Province, Angola -

Full Time

Start Date

Immediate

Expiry Date

21 Jul, 26

Salary

0.0

Posted On

22 Apr, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project management, Project controls, Project planning, Offshore construction, Maintenance management, HSE culture, Primavera, Budgeting, Logistics management, Contract management, Risk management, Lean methodology, Visual management, Reporting, Coordination, Communication

Industry

Oil and Gas

Description

Company Description Our client is a global multi-energy company operating large-scale refining and petrochemical facilities. It transforms crude oil into fuels and essential industrial products through highly integrated and technologically advanced operations. The organisation is recognized for its strong HSE culture, operational excellence, and commitment to reducing environmental impact. Joining the company means contributing to complex international projects within a high-performance industrial environment. PBF is the brownfield project division of TEPA and benefits of a matrix organization. It’s managing projects from FEED/Basic Engineering to Startup/ hand-over to Block Field Operation teams. The nature of the brownfield projects, i.e. most of the execution activities offshore are executed in SIMOPS on live FPSOs (Girassol, Dalia, Pazflor, CLOV on Block 17, Kaombo Norte and Sul on Block 32 and Begonia on Block 17/06) and congested seabed, increases the risks and consequently the challenges of the projects (coactivities with other projects and maintenance activities, minimization of production shortfalls...). PBF is managing EPC contracts with major international Contractors but also local players including onshore prefabrication in Angola, offshore construction and Installation (FPSO modifications, SURF, SPS, SIMOPS, high number of contractors & subcontractors). The GIRASSOL and DALIA life extension projects are aiming to extend the life of the GIRASSOL/ROSA and DALIA fields for an extra 10 years (from 2021 to 2031 and from 2026 to 2036 respectively). The GIR Life extension project consists of an extent of different type of activities (Maintenance works, pipeworks, hull repair, flexibles replacement, ICSS upgrade, flowlines change out, XT change out, addition of bearing pads, mooring chains replacement, wells intervention, etc.) split into Packages. The different work packages are attributed to different entities within TEPA and not one single entity for the full scope. This complexifies the consolidation and visibility of the full extent. As such, PBF has been tasked to set up an overarching project team – called the LIFEX execution team – to manage and control the different scopes. Job Description 1.To promote safety culture within the project and within her/his activities. Lead by exemplarity to have the team members and colleagues adhering and contributing. To adopt & demonstrate an exemplary behavior with regards to HSEQ rules and requirements. To participate and to promote Safety and Quality culture program (FOCUS). To ensure safe workplaces. 2.To ensure that safe and ethic working practices are carried out within the activities that she/he is managing or interfacing with. To guarantee the compliance on his/her activities. 3.To ensure that state of the art, TEPA referential and local rules/laws are complied with and captured in all contractual requirements. 4.To work by anticipation. To assess and to identify risks for the PBF & LIFEX activities and manage associated mitigation actions at his/her level. 5.With the spirit of One TOTALENERGIES values, to establish and manage her/his activities motivating her/his counterparts and to work diligently to meet the targets of the Projects. 6.To promote digitalization and innovation as far as compatible with good enough approach for all activities. To seek optimization and savings all along the different phases of the project. To focus on costs without impairing QHSE objectives. 7.To promote cost culture among the team. 8.To promote a LEAN approach and visual management. 9.Consolidate Scope of Work of the year N, N+1 based on the budgeted scope from the LIFEX Project and associated job cards – for both GIRASSOL and DALIA. 10. Build, maintain and follow the yearly integrated LIFEX Work Program (GIRASSOL and DALIA): identify all activities, inventory, materials required, POB, logistics associated and optimization of all possible tasks to be included in the Work Program. 11. Challenge Package Leaders on activities’ duration and POB based on their experience and REX from previous years’ Work Programs. Identify constraints and propose a solution/arbitration. 12. Consolidate the activities from each LIFEX Package together with the Package Leaders and integrate them in a single planning. 13. To ensure that state of the art, TEPA referential and local rules/laws are complied with a.nd captured in all contractual requirements. 14. Organize and animate a monthly coordination meeting with Site, Smartrooms, Senior project engineers, Package leaders and LIFEX Project Manager to review and challenge future Work Program work preparation status. 15. Participate to 5 Weeks Look Ahead and 4 Months Look ahead meetings. 16. Execution phase: Follow Work Program activities overall progress and alert the Package leaders, the senior project engineer and LIFEX Project Manager in case of deviation from validated duration and/or budget. 17. For DALIA, to ensure regular communication between the LIFEX Pre-project teams and the LIFEX execution team to anticipate the upcoming activities. 18. To manage the overall reporting of the LIFEX execution projects (scope, progress, area of concerns, cost, planning). 19. To set up regular meetings and follow the actions associated with it for the LIFEX execution team. 20. To set up an overall actions and areas of concern registers / database in order to flag on regular basis the points of attention. 21. To prepare the presentation supports for regular meetings. 22. To oversee the logistics matters and flag to the LIFEX project manager the potential blockages. 23. To keep LIFEX Project Manager and all parties (as required) informed regarding ongoing activities status. 24. To gather ‘lessons learnt’ and provide feedback to other TotalEnergies EP entities. Perform hot debriefing on the executed jobs by getting Site and Entities feedbacks. Issue a short REX when deemed necessary of Work Program major activities, from preparation to execution Accountabilities Define and consolidate the LIFEX work program, coordination, execution and reliability, integrating all constraints from site and work readiness. Prepare work pack for LIFEX projects. Maintain excellent relationship and coordination with all entities involved in LIFEX projects (B17 Operational teams, SIT, DT, PBF). Work in coordination with the affiliate planners. Take advantage of planned full field shutdowns and any other opportunities to optimize the execution of the work. Demonstrate an exemplary behaviour with regards to H3SE rules & requirements and implement H3SE rules within her/his area of responsibility. Avoid complacency in terms of H3SE. Work efficiency with TEEPA and PBF transverse entities (HSE, Production, QA/QC, project controls). Work in transverse mode and promote it by exemplarity. Promote and deploy with all parties involved the work together mindset and concrete actions. Qualifications Professional experience: 10 years in similar domain, experience in topsides offshore activities (construction, maintenance), project management, project controls, project planning. Languages: English mandatory, Portuguese is a plus. Qualifications: Bachelor degree or equivalent Good communication skills, organizational skills, autonomous, positive attitude, motivated and team spirit mandatory. Ability to coordinate LIFEX package preparation with both detailed and helicopter overview Knowledge of planning tools (e.g. Primavera) is an advantage Additional Information Location: Luanda Rotation: 4*4 Duration: 1 year renewable

Responsibilities

The Work Program Coordinator is responsible for defining, consolidating, and managing the integrated LIFEX work program for offshore field life extension projects. This includes coordinating activities across multiple packages, ensuring compliance with safety and quality standards, and managing logistics and reporting.