Workday Solution Expert – Procurement, Inventory, Supplier account, Sourcin at EMBL

Heidelberg, Baden-Württemberg, Germany -

Full Time

Start Date

Immediate

Expiry Date

30 Aug, 26

Salary

0.0

Posted On

01 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Workday, Procurement, Inventory Management, Sourcing, Supplier Account Management, Product Management, Project Management, Process Optimization, Stakeholder Management, Analytical Skills, Technical Documentation, Training and Support, Smartsheet, Agile Methodology, ERP Implementation, Catalogue Management

Industry

Research Services

Description

We have recently started an exciting ERP transformation programme and are replacing our existing HR, Financials and Procurement system landscape across all of our six sites with Workday. We have gone live with Workday HCM (Human Capital Management) in 2025 and are now in the next phase of the transformation for Financials and Procurement. By standardising and digitalising our tools and processes, we want to optimise our financial and procurement processes. Job Summary The Pan-EMBL Workday Solution Expert drives the development, improvement and adoption of products, tools and processes within the Procurement department. This role acts as the bridge between business needs and technical execution, ensuring that internal stakeholders have solutions that are efficient, scalable, and aligned with organizational goals. The role requires collaborating with various departments and working with colleagues across six locations in five countries to ensure seamless integration and functionality of Workday procurement systems. Key Responsibilities Identify departmental needs and translate them into clear product requirements. Together with the department management, prioritize features and enhancements based on impact, feasibility and strategic alignment. Ensure alignment with organizational standards, compliance requirements and long‑term strategy. Collaborate closely with cross‑functional teams (e.g., OMT, ERP, data, leadership) to deliver high‑quality internal solutions. Manage product roadmaps, timelines and communication with stakeholders. Monitor product performance, gather feedback and drive continuous improvement. Responsible for day-to-day maintenance post implementation. Training: provide training and support to procurement staff on system usage and best practices. Support and train the wider user community with the support of the stream leads in the respective areas: sourcing, supplier account, inventory and procurement. Collaborate with vendors to ensure they comply with system requirements and address any issues. Document processes and workflows changes, map and update processes and training material as required, draft desk instructions. Supporting the ERP team with the integration of punch-out catalogues and marketplaces into Workday. Responsible for the creation and maintenance of EMBL Headquarters internal catalogues/Workday catalogues. Train and support sites in creating and maintaining their respective catalogues. Qualifications Education: Bachelor’s degree in Information Technology, Business Administration, or a related field. Experience: Minimum of 3 years in a similar role, preferably within procurement. Experience with Workday system. Other ERP systems – advantage Experience in product management, project management or process optimization Project management skills (Smartsheet) Skills Strong analytical and problem-solving skills Excellent communication and stakeholder‑management abilities Ability to balance technical understanding with business priorities Ability to draft documentation, training manuals Ability to train and support staff Personal Competencies Being comfortable with an agile organisational approach by taking ownership of your work in a self-organised and structured way Strong problem-solving skills with attention to detail Strong team player, Self-starter and pro-active Being excited about working in an international, multicultural and diverse environment Excellent communication and interpersonal skills Fluency in spoken and written English Ability to analyse, describe, present and review complex processes and suggest pragmatic solutions Ability to challenge and question existing processes and suggest improvements Proven ability to deal with multiple stakeholders Flexibility, diplomacy and patience Customer focused Contract length: 3 years (renewable) Salary: Grade 5 - 6 + other paid benefits based on personal circumstances Working conditions: Office environment with occasional travel for training and meetings May require extended hours during peak periods Why join us EMBL is curiosity-driven, community-oriented and international. As an inclusive, equal opportunity employer, we believe that diversity enables us to collaborate more effectively and be innovative in our approaches. We are, therefore, committed to creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation. We encourage applications from individuals who can complement our existing team – we believe that success is built on having teams whose backgrounds and personal experiences reflect the diversity of the populations that our science serves. We actively encourage applications from all genders and cultures, ethnic groups and all demographics to help us avoid perpetuating biases and oversights at this transformational point in our people strategy. Enjoy lots of benefits: Financial incentives: Salary free of income tax, Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances Flexible working arrangements Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover) Generous time off: 30 days annual leave per year, in addition to public holidays Relocation package including installation grant (if applicable) Campus life: Free shuttle bus (Heidelberg), library, subsidised on-site cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely) Family benefits: Kindergarten (Heidelberg), 10 days of child sick leave, generous paid maternity/parental leave and monthly family & child allowances Benefits for international newcomers: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance. For detailed information please visit our employee benefits page here What else you need to know International applicants: We recruit internationally and successful candidates are offered visa exemptions. Visit our International Applicants page, to find out more. EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here. Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds. How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date. Closing Date 13/06/2026 Whether you're a scientist, IT specialist, accountant or administrator, you'll help us tackle the challenges of improving human health & biodiversity in the face of climate change on a global scale. Please visit this page to find out more about the benefits at EMBL. No problem. Our special status enables us to hire talented individuals from across the globe. So far we have 76 nationalities. We would love to make it 77! Click here Click here Cannot find what you're looking for? Create an account by signing up using the sign in button at the top right of this page. Once you have an account click on Job Alerts just below where you clicked to sign in.

Responsibilities

The role acts as a bridge between business needs and technical execution to drive the development and adoption of Workday procurement tools. Responsibilities include managing product roadmaps, providing user training, and maintaining system functionality post-implementation.