ABOUT THE CANDIDATE

We would welcome applications from organised, adaptable and friendly individuals who have the following skills and experience:

• GCSEs at Grade C or equivalent (4-9) including English and Maths.
• Able to work effectively, independently and as a member of a team.
• Flexible approach to meet service needs.
• Self-motivated and proactive.
• Able to undertake the demands of the post with reasonable adjustments if required.
• Experience of scanning/clinical coding in a healthcare setting an advantage.
• Good attention to detail.
• Excellent understanding of data protection and confidentiality.

ABOUT US

Haverhill Family Practice is a Haverhill based GP Surgery offering a wide range of health services. With a CQC rating of Good and an experienced clinical team, they aim to provide a high standard of medical care and are always fully committed to patient needs.

Haverhill Family Practice are looking to welcome a workflow administrator to their team on a part-time basis for 20 hours per week.
Reporting to the senior administrator, this key role will ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.

Other duties will include;

• Locate documents as needed by the clinical and non-clinical staff.
• Scan documents for the prescriptions and clinical teams.
• Add any additional information about the source of the document.
• Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
• Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale.
• Scan all internal paper documents on to the relevant patients’ record and then store the documents in line with surgery procedures.
• Sort and date stamp all incoming patient-related mail.
• Use practice software ‘Anima’ to process incoming emails, checking and amending codes as necessary.
• Carry out any administrative related tasks as delegated by the doctors and non- clinical staff.

Please see attached job description for further information.