Workforce Development Contract & Budget Specialist at Port of Seattle

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budgeting, Procurement, Reporting, Contracting Processes, Project Management, Critical Thinking, Creative Thinking, Problem Solving, Effective Communication, Organizational Skills, Time Management, Analytical Skills, Research Skills, Microsoft Excel, Microsoft PowerPoint, Microsoft Word

Industry

Government Administration

Description

As a Workforce Development (WFD) Contract & Budget Specialist, you will provide administrative support and process management for all aspects related to service contracts and departmental budgeting. You will provide administrative oversight of all contracts, including Service Agreements (SAs), Service Directives (SDs), amendments, and modifications, serving the Workforce Development team. You will oversee the invoice payment process, ensuring timely approval, proper documentation, and accurate tracking of invoice amounts. You will also work directly with consultants, community partners and Finance & Budget Department to identify and resolve any invoice discrepancies. You will track contract spending and develop a monthly variance report to keep Program Managers and the Workforce Development Director informed of expenditure rates and ensure that funding limits are not exceeded. You will lead the development and implementation of contract management improvements, such as the development of procedures and training materials as well as supporting Program Managers with implementation of contract monitoring plans. You will manage, coordinate, and prepare the Workforce Development annual budget—conducting necessary research, analysis, and calculations—under the guidance of department leadership and in partnership with the Finance & Budget Department. You will develop and provide reports on all activities related to contract administration and budget management. Experienced – You have two (2) years of experience in grants and/or contracts, and budget administration. Desired – We hope you have experience with public agency and/or non-profit administration including experience delivering services to or in partnership with community-based organizations. Additionally, we also hope you have experience in databases such as PeopleSoft, payment software, contract management software or similar platforms. Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees. Proficient – You have knowledge of budgeting, procurement, reporting, and contracting processes. You are skilled in project management, critical and creative thinking, problem-solving, and effective communication. Additionally, you are a self-starter who can take initiative while effectively following direction to achieve goals in collaboration with others. Efficient Communicator – You possess excellent written and verbal communication skills, and can demonstrate the ability to work with a wide range of individuals including senior leadership, program staff, community partners, finance team, etc. Highly Organized & Analytical – You have excellent organizational, time management, and analytical skills, supported by strong research and critical thinking capabilities. Technically Skilled - You are proficient in Microsoft Excel, PowerPoint, Word, and search engines.

Responsibilities

The Workforce Development Contract & Budget Specialist will provide administrative support for service contracts and departmental budgeting. This includes overseeing the invoice payment process, tracking contract spending, and developing reports related to contract administration and budget management.