JOB SUMMARY:

Bechtel is seeking a Workforce Services Administrator to join the Pluto Train 2 Project team, based in Karratha WA. The Workforce Services function is comprised of several functions including, Employee and Industrial Relations, craft professional Recruitment, Transport, Camp Management, Site Access Control (Security) and professional craft Training. We seek to optimise our professional craft performance whilst minimising industrial risk.
The role of a Workforce Services Administrator is principally responsible for supporting the Workforce Services function, working closely with the broader team to support the implementation of the Workforce Services strategy.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Minimum 5 years working in an administrative capacity, supporting functions such as Human Resources, People and Culture or Industrial Relations.
• Administrative assistant or Industrial project support experience.

REQUIRED KNOWLEDGE AND SKILLS:

• Intermediate experience of SAP system.
• Sound knowledge of Recruitment and Onboarding systems.
• Basic knowledge of Microsoft Excel, Word, PowerPoint, Teams, and Outlook.
• Experience records management (for example Aconex or Teambinder) and processing requirements in a construction environment.
• Solutions focused with excellent verbal and written communication skills.

• Understanding and personally complying with Project environmental, safety and health philosophy, systems, and requirements.
• Proven ability to maintain confidentiality of sensitive craft professional personnel files, queries, and information.
• Complies with Bechtel and Workforce Services department policies and practices.
• Coordinating meeting arrangements and catering services for department functions.
• Support the broader administrative team.
• Publish, translate, and distribute department bulletins throughout office crib and ablution facilities.
• Supports the Craft Professional Application and Requisition system functionality known as BrassRing system.
• Performs data entry into Workforce Services Systems such as SAP Time.
• Conduct company and/or project new hire orientations with support from the broader team.
• Development of site orientation induction and onboarding materials.
• Support the collection of information and data for Workforce Services specific task/activities.
• Responsible for maintaining filing system for project files, including legal correspondence, verifications, and other documentations.
• Other tasks as designated by the Workforce Services Manager.