Workplace Admin (Ooca Clinic) at OOCA

Bangkok, , Thailand -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Audio Typing, Documentation Management, Customer Service, Expense Tracking, Office Supply Management, Microsoft Office, Google Workspace, Notion, Attention to Detail, Tech-Savvy, Communication, Team Support, Problem Solving, Time Management, Positive Attitude

Industry

Mental Health Care

Description

Coordinating within the company's internal team or external parties for meetings, scheduling, traveling, or other business coordination by answering phones, and replying to emails. Audio typing for meeting minutes Produce accurate related documents and develop and maintain a documentation system within the company through tools i.e., Notion, Google Drive, and Google workspace for good internal governance. Support and facilitate the People and Workplace,Clinic and Operation teams assigned. Welcome customers in Ooca clinic and contact relevant staff members to greet and invite such customers over to a more relevant place. Respond effectively and politely to enquiries and concerns from customers and visitors. Help prepare materials whenever working off-site, i.e., company exhibitions (1-2 times per quarter) Manage team calendar and some other schedule arrangements. Manage team reimbursement by keeping track of expenses and purchase receipts and etc. Check frequently the levels of office supplies and place appropriate orders. Provide other administrative support as needed. Keep tidy of the office assets, and documents in the physical office space (~ 5 sq.m), we have a maid, but things need to be organized. Quick Learner, open-minded, tech-savvy, and like to learn new things. Can comprehend well in English because most of the documents are in English. Basic use of Microsoft office (Word, PowerPoint, Excel and etc.) or Google Workspace tools, i.e., Google Doc, Google Sheets, Google Slide, Google Drive, and Panda Doc (for signing documents) Willing to learn and master Notion.so because it’s our company's main tool for documentation. Able to travel and stand by at office. Service-minded and polite Fast and attention to detail Adventurous and patient Ability to work under pressure. Positive attitude with team spirit Comfortable with asynchronous communication through Email, Discord, and Notion Passionate about our mission and people, and keen to learn and develop best practices for people management community building. Company mobile phone / phone number as per job requirement Group health insurances Internal Seminar 12 days for holiday with 14-day straight holiday leave allowance Menstrual leave up to 12 days (excluded from sick leave) Mental Health counseling sessions with psychiatrists and psychologists through Ooca platform Welfare according to Thai Labour Protection Law Hybrid workplace policy Social Security Insurance Provident Fund (condition applied) Annual Health check-up (condition applied) Mental balance leave (condition applied) MOU with The Government Housing Bank for Home loan special Interest rate BYOD policy, personal laptop with less than 3 years old will is eligible for 1000 THB/month subsidy (registration required) What is OOCA? OOCA is the largest digital mental wellness platform in Thailand. We are currently taking care of more than 80,000 employees of prestigious Thai corporates and companies such as Bank of Thailand, Chevron, K Bank, SCG Chemicals, etc. ooca offers a platform where you can talk to psychologists and psychiatrists via video calls on the web app, iOS or Android. Users can either pick their own professional to link up with or be matched by the site. For more information, please click on the link below. https://www.ooca.co/ Ooca closed a Series A investment round from BDMS, Thailand's largest private hospital chain. They are collaborating to make mental health care accessible, change attitudes towards it, and leverage Thailand's public health standards to benefit future generations. What you will get from working with us Small company with innovative minds to drive social impact. Free top-tier online/offline course training Ooca is a team that focuses highly on good team culture and work-life balance. If you like to work with good, reasonable supportive folks; we are here for you. Ooca constantly collaborates with international, government, public, and private companies with high reputations. We work closely with global and national leaders to bring the best solution for our users. Our stakeholder involvement ranges from NIA, DEPA, Facebook, and Top banks in Thailand and international corporates. If you like to drive health innovation with flexibility, come work with us. We support team growth and learning is key. Regular team-building and internal seminars run by our team members are one of the best parts of joining the company.

Responsibilities

The Workplace Admin will coordinate meetings, manage schedules, and provide administrative support within the company. They will also welcome customers at the clinic and respond to inquiries effectively.