Workplace and Administration Support Officer at NZ Transport Agency Waka Kotahi

Hamilton, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

12 Apr, 26

Salary

75585.0

Posted On

12 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Support, Administration, Travel Coordination, Customer Service, Communication Skills, Microsoft Office, Technical Problem-Solving, Teamwork, Self-Development, Health and Safety, Visitor Management, Document Preparation, Invoice Processing, Fleet Management, Security Procedures, Te Ao Māori

Industry

Government Administration

Description

Be the go-to person for workplace and administration support across NZTA offices. Ensure safe, productive and sustainable workplaces. Join a team that values collaboration, service, and continuous improvement. Permanent role based in Hamilton. This is an office based position. Te Whiwhinga mahi | The opportunity We’re looking for a Workplace and Administration Support Officer to deliver professional support services to NZTA staff, enabling them to succeed in their core business. In this role, you’ll manage workplace functions and provide either administration and/or travel coordination support, contributing to the smooth operation of our office’s. Key responsibilities include: Maintaining a high standard of core building and office facilities Completing workplace requests, and provide first level site support including digital and technical support Supporting site health and safety, including building site inductions and orientations Supporting our office security procedures and processes Supporting day to day fleet management Providing professional visitor management services Providing professional administrative services, including meeting and event support, document preparation, and invoice processing, Completing domestic and international travel bookings ensuring policy compliance, working closely with our travel management provider and NZTA travel team. You will find out more about the role here. We are seeking to appoint at a salary between $65,278 -$75,585 commensurate with skills and experience. Ko koe tēnei | About you To thrive in this role, you’ll bring: Experience in facilities support, administration, and travel coordination. Strong customer service and communication skills, ability to prioritise, and thrive in a fast paced environment. A clean NZ driver licence, and confidence driving a range of passenger vehicles. Strong Microsoft Office and digital skills, with technical problem-solving skills, and confidence in learning new systems. Ability to work well in a team and take accountability for self-development. You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service. Mō mātou | About Us You’ll be part of Te Ama – Commercial and Corporate, within the Support Services team, which provides shared services that enable NZTA to operate efficiently and effectively. We support safe, productive workplaces and travel solutions across the organisation. Ka whiwhi koe i te aha | What you will get in return At NZTA, we offer: A competitive salary and benefits package. Five weeks annual leave. Income Protection and Critical Illness Insurance for permanent employees. A culture that celebrates inclusion, wellbeing, and professional growth. Me pēhea te tuku tono | How to apply Please click apply to upload your CV and cover letter detailing your suitability for the role. Rā Katinga | Applications close: 26 January 2026 For further information, email: careers@nzta.govt.nz To be considered for this position you must have a legal right to live and work in New Zealand. Waka Kotahi is an equal opportunity employer (EOE). We recognise the importance of diversity and inclusion and are committed to providing a working environment that embraces these values. Please let us know if you need any support or have any access requirements that will help you through the recruitment process. Please note that we may begin shortlisting as we receive applications. We encourage early applications as we may withdraw the advertising at any time. Ko wai mātou | About us At Waka Kotahi NZ Transport Agency, it all starts with our people. The organisation's performance and success depends on the people who choose to make this a great place to work and make a difference for Aotearoa. Waka Kotahi has a strong future focus, understanding that new technologies and changing customer expectations mean the transport system we know today will not be the one we deliver in ten years time.

Responsibilities

The Workplace and Administration Support Officer will manage workplace functions and provide administration and travel coordination support. Key tasks include maintaining office facilities, supporting health and safety, and providing professional visitor and administrative services.