Workplace Assistant at WSP

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Oct, 26

Salary

0.0

Posted On

03 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front-of-house Management, Facilities Coordination, Procurement, Office Operations, Customer Service, AV Support, Event Coordination, Inventory Management, Finance Administration, Workplace Health and Safety, Security Access Control, Communication Skills, Organizational Skills, Problem Solving, Collaboration, Time Management

Industry

Professional Services

Description

THE OPPORTUNITY Play a key role in delivering a high-performing workplace environment in our Melbourne office. At WSP, our Workplace team is responsible for creating safe, functional and high-quality office environments that support our people and clients. As a Workplace Assistant, you will be central to the day-to-day delivery of workplace services, ensuring our office operates efficiently and consistently to a high standard. This role goes beyond traditional reception and administration. You will support a broad range of workplace services including front-of-house, facilities coordination, procurement, and office operations, working closely with the wider Workplace team to deliver a seamless experience across the business. If you enjoy variety, take pride in creating well-run environments, and are proactive in solving problems, this is an excellent opportunity to build your career within a global organisation. What You’ll Do * Deliver a professional and welcoming front-of-house experience for staff, clients and visitors * Support the day-to-day operation of the office, ensuring it remains safe, functional and well-presented * Coordinate meeting rooms, events, catering and AV support * Manage workplace requests, enquiries and service desk tasks in a timely and efficient manner * Support facilities management activities, including maintenance coordination, contractor access and workplace inspections * Manage office supplies, procurement and inventory * Assist with finance administration, including purchase orders and invoice processing * Support security and access control processes, including staff and visitor access * Assist with workplace health, safety and compliance activities, including audits and emergency preparedness * Identify opportunities to improve workplace services and contribute to continuous improvement initiatives What We’re Looking For * Experience in a workplace, facilities, hospitality or office coordination role * Strong customer service and communication skills * Ability to manage multiple priorities in a fast-paced environment * Confidence in using workplace technology and systems, including AV support * Strong organisational skills and attention to detail * A proactive and solutions-focused approach * A collaborative team mindset and willingness to support across a broad range of activities 1. IMAGINE A BETTER FUTURE FOR YOU AND A BETTER FUTURE FOR US ALL. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 80,000 employees, working together to make a difference in communities both close to home and around the world. An Employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success. To find out more about our commitment to the health and well-being of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits [https://www.wsp.com/en-au/careers/why-join-us/employee-benefits] page. With us, you can. Apply today.

Responsibilities

The Workplace Assistant manages day-to-day office operations, including front-of-house services, facilities coordination, and procurement. They ensure a safe, functional, and professional environment for staff and clients through maintenance coordination and administrative support.