Workplace Coordinator at Colliers International EMEA

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Service, Office Management, Meeting Room Coordination, IT Systems Management, Communication, Problem Solving, Organization, Attention To Detail, Relationship Building, Front Of House, Administrative Processes, Event Coordination, Invoice Processing, Brand Presentation

Industry

Real Estate

Description

Company Description Colliers (NASDAQ, TSX: CIGI) is a leading diversified professional services and investment management company. With operations in 64 countries, our 17,000 enterprising professionals work collaboratively to provide expert advice to clients. Colliers Urban Planning partners with developers, governments and industry leaders to deliver integrated planning solutions that shape communities. From strategy and policy to approvals and delivery, our national team is committed to achieving outstanding client and community outcomes. Job Description As Workplace Coordinator, you will be responsible for delivering a premium corporate workplace experience while ensuring the office environment is professional, organised and welcoming at all times. You’ll be the first point of contact for clients and guests, support internal teams with day-to-day operations, and contribute to the smooth running of facilities and administrative processes. In this key role, you will be responsible for a wide range of tasks which include: Warmly welcome clients, guests and staff, ensuring a seamless arrival experience Manage incoming calls and handle enquiries professionally Coordinate meeting room bookings, set-ups and presentation standards Maintain front of house, boardrooms and staff areas to the highest standard Oversee kitchen amenities and daily coffee machine maintenance Liaise with cleaners, building management and suppliers Manage mail, couriers, deliveries and stationery supplies Process invoices and manage the office administration inbox Support onboarding and offboarding processes Assist with the coordination of corporate events Maintain accurate registers for access cards and lockers Ensure brand presentation and compliance across the workplace Qualifications To meet the requirements of this busy role, you have experience in a similar role and bring the following skills: Minimum 2 years’ experience in front of house or corporate client service roles Strong experience delivering a premium office or workplace experience Confidence managing meeting room technology and IT systems Exceptional communication skills (in person and over the phone) A proactive, solutions-focused mindset Ability to remain calm and composed in a busy environment Strong organisational skills and attention to detail Professional presentation and relationship-building capability Additional Information We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment. Experts join experts, and we welcome you to join us as we lead the industry into the future. Please be advised that applications will only be accepted directly rather than via recruitment agencies. Apply now or for further information Jasmine Mims at [email protected]. Department: Administration Employment Category: Permanent Full Time

Responsibilities

The Workplace Coordinator is responsible for delivering a premium corporate workplace experience by ensuring the office is professional and welcoming, serving as the primary contact for guests and supporting internal operations. Key tasks include managing front-of-house duties, coordinating meeting rooms, overseeing amenities, handling administrative tasks like mail and invoices, and assisting with corporate events.