Workplace Coordinator at JLL

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Concierge, Facilities Management, Communication, Team Collaboration, Self-Motivated, Customer Service, Hospitality Excellence, Positive Workplace Experiences, Organizational Skills, Vendor Management, Workplace Health & Safety, Problem Solving, Attention to Detail, Time Management, Quick Learner

Industry

Real Estate

Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. About the role As the Workplace Coordinator, you will be the heart of our client's office — creating an environment where every colleague and guest feels welcomed, valued, and supported. Your authentic enthusiasm and customer-first approach will help shape a workplace experience that inspires wellbeing, collaboration, and pride in our shared space. This client is a private health insurance company and their office is based on George St, this role is based fully on-site. Key Responsibilities: Act as welcoming front desk presence providing strong first impressions and visitor journey management Manage mail, courier services, security access passes and locker assignments Ensure meeting rooms are clean, stocked and Audio-Visual services are operational Oversee vendor operations (cleaning, maintenance, plants, HVAC) and conduct monthly vendor meetings Manage amenities including stationery, kitchen supplies, consumables and printer toner Daily management of work order and invoice system (Corrigo) and Property & Concierge Inbox Conduct daily workplace walkthroughs and maintain workspace standards through timely maintenance requests Complete monthly retail store check-ins and "Loving Our Stores" calls with reporting Maintain access control, key register and Workplace Health & Safety rosters Support facilities reporting, minor works projects and business continuity plans Champion office experience by gathering feedback and collaborating with teams to address concerns Follow escalation procedures and ensure compliance with JLL guidelines and procedures Key Skills Required Prior experience in reception/concierge and facilities or property management roles Experience with booking systems and corporate environment preferred Professional presentation with strong team collaboration and communication abilities Self-motivated with ability to interact confidently across all organisational levels Quick learner with genuine passion for creating positive workplace experiences Demonstrated ability to manage hospitality excellence and facility operations with equal care What you can expect from us As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce. ECREQ485388 Location: On-site –Sydney, NSW If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table! At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. Activate your Personal Job Alerts now and receive opportunities as soon as they are advertised. If you're a current JLL employee, please apply using the Internal Career Site At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

Responsibilities

As the Workplace Coordinator, you will create a welcoming environment for colleagues and guests while managing various office operations. Key tasks include overseeing vendor operations, managing meeting rooms, and ensuring workplace standards are maintained.