Workplace Coordinator at SoundCloud

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

70000.0

Posted On

27 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Facilities Coordination, Calendar Management, Vendor Coordination, Organizational Skills, Multitasking, Written Communication, Verbal Communication, Google Workspace, Proactive Attitude

Industry

Entertainment Providers

Description

SoundCloud empowers artists and fans to connect and share through music. Founded in 2007, SoundCloud is an artist-first platform empowering artists to build and grow their careers by providing them with the most progressive tools, services, and resources. With over 400+ million tracks from 40 million artists, the future of music is SoundCloud. The Workplace Coordinator is responsible for ensuring the smooth operation of day-to-day workplace services and activities that contribute to a productive, organized, and positive work environment. This role supports office operations, calendar management, vendor coordination, and employee experience initiatives. The Workplace Coordinator will provide daily administrative and clerical support vital to the office. This includes managing multiple tasks, coordinating calendars, handling office supplies/inventory, leading the cafe framework, maintaining monthly budgets, facilitating employee welfare, guest services, and problem-solving workplace issues. The Workplace team is constantly pushing the bar for programs that engage people at work and create functional and inspiring spaces. We care about people and the experience of all SoundClouders. This is an on-site position in our New York office, Monday-Friday from 8:30 AM - 4:30 PM ET. Key Responsibilities: Greet and assist visitors, manage front desk and reception duties Ensure the workplace is clean, safe, and well-stocked with necessary supplies (cafe, office, etc.) Prepare the office each morning through café set-up and general readiness checks to ensure a welcoming, efficient environment Coordinate with vendors and service providers (cleaning crews, maintenance, office supply vendors) Manage incoming and outgoing mail, packages, and deliveries Support office moves, space planning, and seating arrangements Serve as a point of contact for facilities-related issues; report and follow up on maintenance requests Assist with in-office events, team meetings, on-sites, or company-wide gatherings Monitor office inventory and reorder supplies as needed Collaborate with onboarding new employees with workspace setup/workplace tour Help implement environmental policies and procedures Facilitating communication through departments to ensure accurate flow of information Desire to promote teamwork and seamless collaboration with team members to ensure office cohesion and productivity Ability to work after-hours events a few times per quarter Experience and Background: 1–2+ years of experience in office administration, facilities, or workplace coordination Associate or bachelor's degree Strong organizational and multitasking skills Excellent written and verbal communication abilities Proficient in Google Workspace and similar productivity tools Friendly, approachable, and proactive attitude The salary range for this role is $65,000 - $70,000 annually. The final salary offered will be determined based on relative experience, skills, internal equity, and location. We also offer a generous total rewards program - read more about additional benefits and perks below! About us: We are a multinational company with offices in the US (New York and Los Angeles), Germany (Berlin), and the UK (London) We provide a flexible work culture that offers the opportunity to collaborate and connect in person at our offices as well as accommodating work from home We are deeply committed to ensuring diversity, equity and inclusion at all levels of our organization and fostering a community where everyone’s voice, perspective and experience is respected and heard We believe a strong team is made by investing in employees through mentorship, workshops and enrichment opportunities Benefits: Comprehensive health benefits including medical, dental, and vision plans, as well as mental health resources Robust 401k program Employee Equity Plan Generous professional development allowance Interested in a gym membership, photography course or book? We have a Creativity and Wellness benefit! Flexible vacation and public holiday policy where you can take up to 35 days of PTO annually 16 paid weeks for all parents (birthing and non-birthing), regardless of gender, to welcome newborns, adopted and foster children Various snacks, goodies, and 2 free lunches weekly when at the office Diversity, Equity and Inclusion at SoundCloud SoundCloud is for everyone. Diversity and open expression are fundamental to our organization; they help us lead what’s next in music by understanding and empowering our creators and fans, no matter their identity. We acknowledge the challenges in the music industry, and strive to influence an inclusive culture where everyone can contribute respectfully and thrive, especially the historically marginalized communities that many of our creators, fans and SoundClouders identify with. We are dedicated to creating an inclusive environment at SoundCloud for everyone, regardless of gender identity, sexual orientation, race, ethnicity, migration background, national origin, age, disability status, or care-giver status. At SoundCloud you can find your community or elevate your allyship by joining a Diversity Resource Group. Diversity Resource Groups are employee-organized groups focused on supporting and promoting the interests of a particular underrepresented community in order to build a more inclusive culture at SoundCloud. Anyone can join, whether you share the identity or strive to be an ally.

Responsibilities

The Workplace Coordinator ensures the smooth operation of day-to-day workplace services and activities, contributing to a productive and positive work environment. Responsibilities include managing office operations, vendor coordination, and supporting employee experience initiatives.