Workplace Exp Coordinator at Aston Carter

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

20.0

Posted On

18 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Organizational Skills, Administrative Support, Event Coordination, Security Protocols, Microsoft Office, Problem Solving, Team Collaboration, Time Management, Inquiry Handling, Document Preparation, Mail Handling, Vendor Coordination, Presentation Creation, Workplace Services Management

Industry

Staffing and Recruiting

Description

Job Title: Workplace Experience CoordinatorJob Description Join our team as a Workplace Experience Coordinator where you will play a pivotal role in delivering exceptional customer service to employees and guests in a dynamic office environment. This position is based in San Francisco and requires in-person attendance from Monday to Friday, 8 AM to 5 PM. The role is essential for maintaining smooth operations and providing a welcoming atmosphere within the facility. Responsibilities Handle incoming and outgoing mail, prepare documents for distribution, and ensure timely delivery. Assist employees with inquiries and provide general administrative support. Serve as the first point of contact for visitors, issuing passes and following security protocols. Answer the telephone professionally and create presentations for various-sized groups. Arrange and confirm recreational, dining, and business activities as requested. Manage janitorial or maintenance work orders and coordinate workplace services. Acknowledge and address inquiries or complaints from employees, guests, and co-workers. Organize and manage on-site events, including securing event space and coordinating setup and teardown. Follow property-specific security and emergency procedures to ensure safety. Coordinate with vendors providing services or goods to the workplace. Communicate detailed information within the team and follow directions from the manager. Essential Skills Ability to follow basic work routines and standards. Strong communication skills for exchanging straightforward information. Excellent organizational skills with an inquisitive mindset. Additional Skills & Qualifications Up to 2 years of job-related experience. High School Diploma or GED. Working knowledge of Microsoft Office products such as Word, Excel, and Outlook. Work Environment This role is situated in a collaborative team environment in San Francisco. It requires in-person attendance during regular business hours, with a focus on providing world-class customer service. Dress code is professional, adhering to corporate standards, and you will be equipped with necessary office technologies to support your daily tasks. Job Type & Location This is a Contract position based out of San Francisco, CA. Pay and Benefits The pay range for this position is $18.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in San Francisco,CA. Application Deadline This position is anticipated to close on Jan 20, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Workplace Experience Coordinator is responsible for delivering exceptional customer service to employees and guests, managing mail, and coordinating workplace services. Additionally, they will organize on-site events and ensure adherence to security protocols.