Workplace Experience and Hospitality Intern at Owkin

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

17 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Office Management, Organizational Skills, Communication Skills, Interpersonal Skills, Creativity, Proactivity, Attention to Detail

Industry

technology;Information and Internet

Description

About us Owkin is an AI company on a mission to solve the complexity of biology. It is building the first Biology Super Intelligence (BASI) by combining powerful biological large language models, multimodal patient data, and agentic software. At the heart of this system is Owkin K, an AI copilot and its new LLM fine-tuned on biology called Owkin Zero, used by researchers, clinicians, and drug developers to better understand biology, validate scientific hypotheses, and deliver better diagnostics and therapies faster. Position is based in our Paris office. Please submit your CV in English About the role: As a Workplace Experience and Hospitality Intern, you’ll play a key role in creating a positive, engaging, and efficient workplace experience. You’ll help deliver our core culture initiatives while also supporting the team through a transition period focused on process simplification, automation, and digital tool deployment. This internship is ideal for someone who’s proactive, organized, and eager to make a meaningful impact on employee experience in a fast-paced, international environment. You will be reporting to the Senior Office Manager. In particular, you will: Internal Events Coordination: Support event autonomy by helping Owkinautes plan and manage their own team activities (hackathons, workshops, guest visits, etc.) Actively assist in the planning, organization, and execution of internal events from weekly breakfasts and workshops to after-work gatherings and celebrations. Coordinate event logistics (catering, materials, room setup, communication) and ensure smooth on-site execution. Track event calendars, support the preparation of invitations and communications, and gather feedback after events. Contribute creative ideas for team activities, themed events, and engagement initiatives across offices. Help create visuals, presentations, and communication materials that promote upcoming events and celebrate their success. Office & Administrative Support: Help keep the office organized, welcoming, and well-stocked with supplies and refreshments. Manage recurring orders (office supplies, F&B) and ensure we’re never out of stock. Support employee onboarding and offboarding by preparing welcome kits and shipments. Organize and update documentation, ensuring policies and processes are up to date. Maintain documentation and assist in preparing reports or dashboards related to cultural activities and engagement metrics. Assist with reception duties as needed, including managing guest lists and requests. Team & Vendor Collaboration: Work closely with the Culture team to coordinate initiatives’ timelines and priorities. Liaise with vendors (caterers, event venues, office suppliers) and follow up on quotes, payments, and deliveries.Team & Vendor Collaboration Position is based in our Paris office. About you We’re looking for someone who: Is enthusiastic about creating memorable experiences and fostering a positive workplace culture. Has a strong sense of service, organization, and attention to detail. Demonstrates proactivity, adaptability, and is comfortable juggling multiple tasks. Possesses excellent interpersonal and communication skills — both written and spoken. Brings curiosity, creativity, and a can-do attitude to everything you do. Speaks and writes English fluently and enjoys collaborating in an international, fast-paced environment. Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status or on the basis of disability. What we offer: Swile “tickets restaurants” Commuting allowance and/or biking allowance Opportunity to work with an international team with high technical and scientific backgrounds Friendly and informal working environment #LI-MD1 What we offer Flexible work organization Friendly and informal working environment Opportunity to work with an international team with high technical and scientific backgrounds Recruitment Process & Security Please complete the form and submit your CV. Owkin is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, gender, sexual orientation, age, color, religion, national origin, protected veteran status or on the basis of disability. Owkin is a great place to work. As a coveted workplace we are, unfortunately, vulnerable to recruitment phishing scams. We urge all job seekers and candidates to be wary of potential scams. Most of these have individuals posing as representatives of prominent companies, including Owkin, with the aim of obtaining personal, sensitive, or financial information from applicants. These scams prey upon an individual’s desire to obtain a job and can sometimes “feel” like a genuine recruitment process. Some red flags are identified below. Should you encounter a recruitment process that claims to be for Owkin but is not consistent with the below, please do not provide any personal or financial information: Legitimate Owkin recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn. Communication is always through an official Owkin email address (from the @owkin.com domain), over the phone or through our applicant tracking system (Greenhouse). The Owkin talent team do use platforms such as LinkedIn and Job Teaser, however if you have any concern or doubt about this contact, please ask for them to send an email from @Owkin.com. The Owkin talent team will not solicit personal data from candidates during the application phase including, but not limited to, date of birth, social security numbers, or bank account information; Legitimate Owkin interviews may be conducted over the phone, in person, or via an approved enterprise videoconferencing service (Google Meets). They will not occur via Signal, Telegram or Messenger Owkin offers of employment are based on merit and only extended once a candidate has interviewed with members of the talent and hiring team. Offers will be extended both verbally and in written format. If you think that you have been a victim of fraud, Check the identity of the talent team on LinkedIn Check our senior team on our website https://owkin.com/team/ Check the existence of the position on our website: https://www.owkin.com/careers#current-opportunities Notify Owkin's recruitment unit at this address hiring@owkin.com contact the following authorities: [FR] https://internet-signalement.gouv.fr/ [UK] https://www.actionfraud.police.uk/reporting-fraud-and-cyber-crime [US] https://reportfraud.ftc.gov/

Responsibilities

The intern will support internal events coordination and assist in office and administrative support. They will help create a positive workplace experience and engage employees through various initiatives.