Workplace Experience Co-ordinator at IFS SOLUTIONS ASIA PACIFIC PTE LTD

Paris, Ile-de-France, France -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Hospitality, Administration, Workplace Services, Microsoft Office Suite, Communication, Interpersonal Skills, Facilities Coordination, Vendor Management, Event Planning, French Fluency, English Fluency

Industry

Software Development

Description

Company Description At IFS you will work in a growing, global enterprise software company built upon committed and empowered colleagues who come to work knowing they are making a difference. We work every day within our single platform and embedded digital innovation to help our customers be their best when it really matters to their customers – at the Moment of Service™. We take pride in ensuring that our employees are able to achieve the company goals as well as develop their career. We believe empowered autonomy, committed colleagues and being part of a winning team are the keys to our success and what makes us great! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status. Job Description The Workplace Experience Coordinator plays a key role in delivering a high‑quality, welcoming, and seamless workplace experience for employees and visitors within an international organisation operating across multiple office locations in Europe. Acting as the first point of contact for the local office, the role ensures daily space readiness, supports employee engagement and events, and proactively coordinates facilities and operational needs. Working closely with the Regional Workplace Experience Manager, regional stakeholders, building management, and vendors, this position contributes to a consistent, high‑standard workplace experience while responding to local office needs. Front of House & Employee Experience Serve as the first point of contact for employees, visitors, vendors, and external partners, ensuring a professional and welcoming experience at all times Support a customer‑centric workplace culture aligned with company‑wide Workplace Experience standards Workplace Operations & Facilities Coordination Ensure daily space readiness across all office areas, including open‑plan spaces, meeting rooms, reception, kitchens, and shared facilities. Coordinate meeting room bookings, internal events, and day‑to‑day office activities. Liaise with building management and service providers to report, track, and resolve facilities and maintenance issues. Maintain workplace standards and support compliance with health, safety, and security procedures, in line with both local and regional guidelines. Vendor, Asset & Supply Management Coordinate orders for office supplies, catering, coffee, beverages, and workplace services. Support vendor onboarding, manage purchase orders, and maintain accurate records of supplier contracts, office assets, and inventory levels. Manage incoming and outgoing mail and courier shipments. Oversee office keys, access badges/ID passes, and car parking access where applicable. Events & Engagement Support Support the organisation of internal events and meetings, including logistics, room bookings, catering, and on‑site coordination. Contribute to regional and local workplace initiatives such as sustainability, wellbeing, and employee engagement projects. Administrative & Project Support Provide administrative support to the Workplace Experience team and local leadership. Maintain workplace documentation, tracking tools, and operational records, contributing to regional reporting where required. Qualifications Essential: Fluent in French, fluent English required Minimum 1-2 years of experience in office coordination, hospitality, administration, or workplace services Highly organized with strong attention to detail and a proactive approach Proficient in Microsoft Office Suite Excellent communication and interpersonal skills Ability to manage multiple priorities and coordinate across teams Desirable: Experience in a similar role within the software or IT industry Additional Information The person needs to speak an write in English Job Location: On site

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Responsibilities

The role serves as the primary point of contact for the local office, ensuring daily space readiness and a professional visitor experience. It involves coordinating facilities, managing vendors and supplies, and supporting internal employee engagement events.