Workplace Experience Coordinator, Chicago at Qualtrics - Australia

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

77000.0

Posted On

13 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Interpersonal Skills, Stakeholder Management, Independent Work, Problem Solving, Teamwork, Event Planning, Budget Management, Vendor Management, Facility Management Principles, Customer Service, Organizational Skills, Multi-tasking, Analytical Skills, Program Development, Google Suite Proficiency

Industry

Software Development

Description

At Qualtrics, we create software the world’s best brands use to deliver exceptional frontline experiences, build high-performing teams, and design products people love. But we are more than a platform—we are the creators and stewards of the Experience Management category serving over 18K clients globally. Building a category takes grit, determination, and a disdain for convention—but most of all it requires close-knit, high-functioning teams with an unwavering dedication to serving our customers. When you join one of our teams, you’ll be part of a nimble group that’s empowered to set aggressive goals and move fast to achieve them. Strategic risks are encouraged and complex problems are solved together, by passing the mic and iterating until the best solution comes to light. You won’t have to look to find growth opportunities—ready or not, they’ll find you. From retail to government to healthcare, we’re on a mission to bring humanity, connection, and empathy back to business. Join over 5,000 people across the globe who think that’s work worth doing. Workplace Experience Coordinator, Chicago Why We Have This Role The Global Real Estate Team serves as a centralized support function responsible for managing Qualtrics' global sites. We design and maintain innovative environments that enable Qualtrics to operate efficiently and effectively. Our mission is to enhance employee productivity and well-being by fostering a safe, compliant, and collaborative workplace culture where individuals can thrive. We manage the company's real estate assets and strategies on a global scale, encompassing real estate strategy, transactions and optimization, facility management, workplace experience, and health and safety. The Workplace Experience Team ensures a best- in class end-to-end workplace experience for all employees, customers and visitors across managed sites, creating a positive atmosphere and driving engagement for our employees. This role is responsible for supporting the day-to-day operations of the workplace environment at our Chicago office and may manage multiple remote sites. How You’ll Find Success Excellent communication and interpersonal skills; ability to effectively manage feedback from employees and site stakeholders. Develop strong and respectful working relationships with teammates, peers, and stakeholders. Take ownership and work independently on tasks and projects with little supervision. Effectively convey ideas, solutions, and problems with manager, peers, and customers. Embody a One Team mentality; enthusiastic to work with and learn from others. How You’ll Grow Being part of a Global organization and team will allow the opportunity to work with and learn from cross functional colleagues around the world. Qualtrics' commitment to professional growth and development for their employees can be found through a range of continuing education programs including online platforms, virtual and in-person workshops. Things You’ll Do Ensure a best in class end-to-end workplace experience for all employees and external guests across managed sites; driving a sense of experience for each employee and visitor to Qualtrics offices Oversee Workplace Service operations including; front desk receptionist, mailroom, janitorial, food & beverage, copy/print business supply hub, fitness centers, storage, and other amenities. Manage in-office food services program; ensuring healthy variety in a cost effective way. Manage the activities of the on-site contractors, providing guidance and support, and ensuring all contracted services are being provided. Develop, plan, and execute employee events in the office based on employee feedback and interests, an average of 10-20 events per calendar year. Coordinate logistics for internal events, including catering, setups, and communications. Monitor and evaluate the success of workplace events, making recommendations for future improvements. Manage Operational Expenses for assigned cost centers; efficient use of budget, tracking and reporting expenses, and vendor accountability. Reporting out on a monthly and quarterly basis. Partner with Real Estate, Facilities, Security, and Health and Safety to ensure compliance and best practices within the workplace. Partner with the Occupancy Planner on any space planning needs for the office, including team seating changes, ensuring layout, workflow, storage, and aesthetics of spaces align with intended purpose, promoting efficiency and productivity. Support the development of Workplace Services programs, projects and initiatives to align on services globally. Manage ad hoc projects related to Workplace Services, operations and development. Partner with People Team, Belonging, and other cross functional teams to develop local/ regional/global programs, initiatives, activities, and events to promote company objectives and create employee engagement. Partner with the facility management team to ensure systems are in working order and provide an ideal atmosphere for employee and external guests. Stakeholder management through strong working relationships, partnership, and effective communication. Partner with cross-functional partners to create an inclusive and collaborative work environment. Culture Champion through leading by example; following company policies, embracing diversity, and creating an environment of inclusion. What We’re Looking For On Your Resume 2+ years of workplace programs, facilities, employee experience, events, and/or site management experience. Familiarity with facility management principles and operations is a plus. Requirement to be on-site during normal business hours, Monday-Friday, and an understanding that the nature of this work might necessitate some after-hours engagement or emergency response. Strong customer service skills that involve solving more complex issues, actively listening to employee feedback and implementing suggestions for improvement. Experience in organizing events and managing small projects efficiently. Experience working with cross-functional teams. Ability to collect and analyze feedback to improve workplace services. A proven ability to be a self-starter capable of driving results without significant supervision. Exceptional organizational skills, ability to multi-task and successfully coordinate multiple projects simultaneously; ability to prioritize activities effectively, while ensuring a high level of accuracy and attention to detail. Ability to manage a workplace experience budget; analytical skills, financial management and reporting. Creative program development, utilizing feedback to drive improvements. Proficient with Google and Microsoft product suites, and other productivity software tools. What You Should Know About This Team Passionate: We're obsessed with creating amazing workplaces and believe they have a profound impact on employee experience and success. Collaborative: We work cross-functionally, breaking down silos and building solutions together. Innovative: We're always looking for new ways to improve the workplace, embracing technology and data-driven decision-making. Global: We're a diverse team with offices around the world, offering you exposure to different cultures and perspectives. Our Team’s Favorite Perks and Benefits Qualtrics Experience Program - $1800 annually for an experience of your choosing (eligible after one year) Wellness Reimbursement Program - $1200 annually ($300/quarter) for wellness related activities We take pride in our office design aiming at fostering creativity from our city views to an open and collaborative workspace. The Qualtrics Hybrid Work Model: Our hybrid work model is elegantly simple: we all gather in the office three days a week; Mondays and Thursdays, plus one day selected by your organizational leader. These purposeful in-person days in thoughtfully designed offices help us do our best work and harness the power of collaboration and innovation. For the rest of the week, work where you want, owning the integration of work and life. #onsite Qualtrics is an equal opportunity employer meaning that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic. Applicants in the United States of America have rights under Federal Employment Laws:Family & Medical Leave Act, Equal Opportunity Employment, Employee Polygraph Protection Act Qualtrics is committed to the inclusion of all qualified individuals. As part of this commitment, Qualtrics will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please let your Qualtrics contact/recruiter know. Not finding a role that’s the right fit for now? Qualtrics Insiders is the one-stop shop for all things Qualtrics Life. Sign up for exclusive access to content created with you in mind and get the scoop on what we have going on at Qualtrics - upcoming events, behind the scenes stories from the team, interview tips, hot jobs, and more. No spam - we promise! You'll hear from us two times a month max with fresh, totally tailored info - so be sure to stay connected as you explore your best role and company fit. For full-time positions, this pay range is for base per year; however, base pay offered within this range may vary depending on location, job-related knowledge, education, skills, and experience. A sign-on bonus and restricted stock units may be included in an employment offer. Full-time employees are eligible for medical, dental, vision, life and disability, 401(k) with match, paid time off, a wellness reimbursement, mental health benefits, and an experience bonus. For a detailed look at our benefits, visit Qualtrics US Benefits. Illinois Base Annual Pay Transparency Range $51,500—$77,000 USD

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Responsibilities

This role ensures a best-in-class end-to-end workplace experience for employees and guests by overseeing daily operations including front desk, mailroom, food services, and managing on-site contractors. Responsibilities also include developing and executing employee events, managing operational expenses, and partnering with various internal teams for compliance and space planning.