Workplace Experience Coordinator at Perk

Zurich, Zurich, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workplace Experience, Problem Solving, Organizational Skills, Communication Skills, Attention to Detail, Project Management, Team Collaboration, Analytical Mindset, Continuous Improvement, Customer Service, Safety Protocols, Vendor Management, Administrative Tasks, Logistics Coordination, Budget Control, Proactive Approach

Industry

Description

About Us Perk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming, manual work that gets in the way of real work, our tools automate everything from travel bookings to expenses, invoice processing, and more. By eliminating this shadow work that wastes hours, erodes morale, and saps innovation, we’re on a mission to power real work, with real impact. We’re trusted by more than 10,000 companies worldwide, including Wise, On Running, Breitling, and Fabletics, and we’re tackling the 7 hours of lost productivity per employee each week, a $1.7 trillion problem. Founded in 2015, Perk has grown into a global company of more than 1,800 people across 12 offices globally, with headquarters in London and Boston. We combine innovation, control, and simplicity to transform how businesses work and how people feel at work. At Perk, we’re driven by our values, like being an owner, delivering a 7-star experience, and working as one team. We value curiosity, purpose, and mindset, not just knowledge, to unlock the power in your potential. Our talent-tense team brings together leading minds from travel and SaaS, representing over 70 countries. If you’re excited about having a real impact and shaping how millions of people experience work, we’d love you on the team. Visit www.perk.com to learn more. 🎬 Powering Real Work Workplace Experience Specialist (ZURICH-based) We are looking for a passionate and proactive Workplace Experience Specialist to join our team in Zurich, supporting our local office of approximately 80 employees, as well as our hubs in Amsterdam, Munich, Berlin and Vienna, with around 30, 25, 32 and 7 employees respectively. In this role, you will be instrumental in ensuring the smooth operation and maintenance of our workplace, while also providing support that extends far beyond day-to-day facility maintenance. Your mission is to deliver a 7-star employee experience across all our workplace environments. Reporting to the Workplace Real Estate Manager, you will also have the opportunity to support other hubs in our portfolio and must be open to occasional travel. This is more than just an operational role. We are looking for someone who brings a critical and analytical mindset, a passion for continuous improvement and the energy to make things better every day. You are organized, structured and able to effectively prioritize tasks and solve problems with a positive, can-do attitude. Key Responsibilities Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees. Ensure the ZRH, MUC, BER and VIE hubs operate smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience. Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best. Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning. Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time. Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment. Reinforce and amplify safety protocols and emergency procedures within the workplace. Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism. Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution. Liaise with external suppliers and service providers to ensure timely and quality delivery of services. Assist with front desk tasks, including managing incoming and outgoing mail, packages and deliveries. Handle daily administrative tasks including invoice processing, purchase order tracking, expense monitoring and office-related budget control. Monitor and manage communications through Slack, email, and Zendesk tickets; categorize, prioritize, escalate and ensure timely resolution of requests. Create and send out relevant internal communications and announcements related to the workplace. Obtain and compare quotes for purchases, negotiate favorable terms and track procurement of goods and services. Maintain a critical and analytical eye on all workplace operations, always looking for ways to improve processes, enhance efficiency and elevate the employee experience. Manage and prioritize multiple tasks with structure, clarity and a positive hands-on approach even in a fast-paced environment. Support additional hubs in the portfolio when needed and be available to travel occasionally. What we are looking for A genuine passion for creating exceptional workplace experiences. A continuous improvement mindset with strong attention to detail. Highly organized and capable of managing multiple priorities simultaneously. A natural problem-solver who stays calm under pressure and takes initiative. Strong interpersonal and communication skills – a true team player and stakeholder partner. A positive, can-do attitude with a proactive approach. A hands-on person capable of carrying projects within its scope autonomously from inception to completion. How We Work At Perk, we take an IRL-first approach to work, where our team works together in-person 3 days a week. As such, this role requires you to be based within commuting distance of our London or Barcelona hub. We fundamentally believe in the value of meeting in-real-life to improve connectivity, productivity, creativity and ultimately making us a great place to work. For certain roles, we can help with relocation from anywhere in the world, English is the official language at the office. Please submit your resume in English if you choose to apply. Do not forget to submit an updated portfolio and/or resume. Perk is a global company with a diverse customer base, and we want to make sure the people behind our product reflect that. We’re an equal opportunity employer, which means you’re welcome at Perk regardless of how you look, where you’re from, or anything else that makes you, well, you We believe real connection happens in real life. That’s why we follow an IRL-first approach, with most teams working together in person three days a week. Some roles, such as Customer Care, spend more time in the office to stay close to our customers and each other. Our hubs are designed for collaboration and focus, spaces where ideas flow, creativity sparks, and people thrive. We hire for potential, curiosity, and impact, not just formal credentials. What matters most is your ability to grow, learn, and make a difference. As a global company serving diverse customers, we want our teams to reflect that same diversity. Whoever you are and wherever you’re from, you’re welcome at Perk. At Perk, we use AI-powered tools to make parts of our recruitment process smoother and create a better experience for candidates, helping our Talent team focus on what matters most: connecting with people. Every hiring decision is made by real humans, our talent team and hiring managers, not by AI. Protect Yourself from Recruitment Scams All official communication from Perk will always come from email addresses ending in @perk.com or @externalperk.com, our verified social media channels, or recruiters listed on our official LinkedIn page. We will never ask you to pay for equipment, training, or fees, request sensitive personal information such as bank details early in the process, or communicate through unofficial apps like WhatsApp, Telegram, or Signal. If you receive a message claiming to be from Perk that seems suspicious, please do not respond. Forward it to security@perk.com, and we will confirm whether it is legitimate.

Responsibilities

The Workplace Experience Coordinator will ensure the smooth operation and maintenance of the workplace while delivering a 7-star employee experience. Responsibilities include managing office resources, overseeing contracted services, and coordinating workplace-related projects and events.