Workplace Experience Manager (f/m/x) - 12-months contract -Maternity leave at Shiftmove

Berlin, , Germany -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

28 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workplace Experience, Office Management, Executive Assistant, Vendor Coordination, Employee Experience Initiatives, Calendar Management, Meeting Preparation, Budget Management, Task Tracking, Proactive Mindset, Solution-Oriented, Fluency in English, Fluency in German, Cross-Cultural Communication, Reliability, Discretion

Industry

Software Development

Description

At Shiftmove, Workplace Experience plays a critical role in enabling productivity, engagement, and connection across teams and locations. By ensuring functional, welcoming, and well-run workspaces. As Workplace Experience Manager, you will take ownership of day-to-day execution and ensure continuity across all workplace-related activities. This role sits at the intersection of operations, employee experience, and leadership support, and is highly hands-on, with a strong focus on prioritisation, reliability, and delivery. You will work closely with employees, leadership, and external partners to ensure smooth office operations, consistent workplace standards, and well-executed employee experience initiatives across locations. Your Responsibilities Own day-to-day workplace operations in Berlin, including vendor coordination (facilities, cleaning, suppliers) Coordinate office logistics across DACH locations (including Poland and Zurich), with occasional travel Act as the primary point of contact for employees and stakeholders on workspace-related topics Plan and deliver employee experience initiatives, including events, onboarding moments, and culture activities Ensure offices support hybrid work through functional, welcoming, and well-organised environments Provide Executive Assistant support to the management team (calendar management, meeting preparation, follow-ups, action tracking) Manage budgets, invoices, travel tools, and operational documentation Prioritise requests, track decisions, and ensure reliable execution across recurring and ad-hoc tasks What Success Looks Like (First 6 Months) Ensure seamless continuity of the Workplace Experience function, with no operational gaps Establish a clear prioritisation and execution rhythm across Workplace Experience and EA tasks Improve structure, documentation, and task tracking to support clarity and scalability Build strong trust with leadership through reliability, discretion, and disciplined execution Reduce reactive work by anticipating needs and planning ahead What You Bring Experience in Workplace Experience, Office Management, or Executive Assistant roles Strong execution and prioritisation skills in fast-paced environments Experience working with external vendors and service providers Confidence supporting leadership with discretion and reliability A structured, proactive, and solution-oriented mindset Comfort working across locations and cultures Fluency in English and German Why should you join us? Vacation: 30 days Benefits: Urban Sports Club membership, Hrmony subscription, JobRad, or a subsidy for a BVG ticket. Health & Wellbeing: 1 mental health day per year and access to the Nilo.health platform. Learning & Development: Clear career paths and an annual learning budget, among other opportunities. Home Office? No problem! We have a beautiful office in the heart of Berlin where we meet twice a week. Workation: Up to 12 weeks of remote work from any country or continent you want! Autonomy: We want to hire you for your expertise and knowledge, and we’ll give you the space to do your best work. Sustainable Growth: We are profitable, generate more than €90M in ARR, and continue to grow, in a highly sustainable way, backed by a leading private-equity firm focused on technology and software. Culture: You’ll join a highly collaborative and high-performing team where you can contribute ideas, challenge others, and be challenged yourself.

Responsibilities

The Workplace Experience Manager will oversee day-to-day workplace operations, ensuring smooth office logistics and employee experience initiatives. This includes vendor coordination, office logistics across locations, and providing executive support to the management team.