Workplace & Facilities Coordinator at Hyper Solutions Inc

Richmond, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Apr, 26

Salary

90000.0

Posted On

18 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Coordination, Workplace Operations, Office Project Coordination, Vendor Management, Organizational Skills, Project Coordination, Microsoft Office, Office Relocations, Safety Programs, Building Services, Office Design, Furniture Selection, Logistics Coordination, Task Tracking, Employee Communications, Documentation Maintenance

Industry

Electrical Equipment Manufacturing

Description

Description This individual contributor role is responsible for the day-to-day coordination of office facilities and serves as a key owner for workplace planning, office design, and office relocation projects. The position partners closely with internal stakeholders and external vendors to ensure safe, functional, and well-designed work environments that support business operations and employee experience. This role does not include people management responsibilities and requires a hands-on, highly organized professional who can independently manage multiple facilities and workplace initiatives. Core Responsibilities Coordinate daily office facilities operations, including maintenance, repairs, safety, and building services. Serve as the primary point of contact for landlords, property management, and facilities vendors. Track preventative maintenance, service requests, and facilities issues to resolution. Support workplace safety programs, inspections, and compliance activities. Manage office services including supplies, furniture, access badges, and keys. Partner with IT, HR, and Operations to support day-to-day workplace needs. Additional Responsibilities Support office space planning and layout initiatives. Coordinate with architects, designers, furniture vendors, and contractors. Assist with furniture selection, ordering, delivery, and installation. Coordinate logistics for office relocations, expansions, and renovations. Maintain relocation schedules, task tracking, and employee communications. Track facilities-related expenses and review vendor invoices for accuracy. Maintain documentation for vendors, floor plans, leases, and procedures. Requirements 3–8+ years of experience in facilities coordination, workplace operations, or office project coordination. Experience supporting office relocations, build-outs, or renovations. Strong vendor management, organizational, and project coordination skills. Ability to manage multiple priorities independently in a fast-paced environment. Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook). Availability to work onsite Monday through Friday during normal business hours. Why Hyper? At Hyper, you’ll play a visible role in shaping the environments where our teams collaborate, build, and innovate. You’ll work closely with leaders across the business and external partners to deliver workplaces that support productivity, safety, and growth as the company continues to scale. In addition to competitive compensation and comprehensive benefits, including employer-paid medical, dental, and vision coverage and a 401(k) with company match, Hyper offers clear opportunities for professional growth and development as the organization expands. Location Onsite in Richmond, VA Compensation The anticipated starting salary range for this role is $70,000 - $90,000 per year. Actual salary varies due to factors that may include but not limited to relevant experience, skills, certifications and location. This hire will be eligible for discretionary bonus or incentive compensation. Variable compensation may depend on various factors, such as individual and organizational performance. Hyper Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other protected status under applicable laws. All applications will be used exclusively for selection purposes and handled confidentially by authorized personnel only. Your application may also be considered for other suitable positions within Hyper Solutions, Inc. Please note that Hyper Solutions is currently unable to offer visa sponsorship, and applicants must be authorized to work in the U.S. without the need for sponsorship now or in the future.

Responsibilities

The Workplace & Facilities Coordinator is responsible for coordinating daily office facilities operations and serves as the primary point of contact for landlords and vendors. This role also supports workplace safety programs and manages office services including supplies and access badges.