Workplace Facilities Specialist at Starship Technologies

Tallinn, , Estonia -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Health And Safety Compliance, Occupational Health And Safety, Project Management, Budget Control, Technical Fluency, Collaboration Tools, Independent Work, Communication Skills, Problem Solving, Safety Training, Regulatory Compliance, Cost Analysis, Team Collaboration, Continuous Improvement

Industry

Consumer Services

Description

Starship Technologies is revolutionizing deliveries with autonomous robots. These robots are designed to deliver food, groceries, and packages across college campuses and neighborhoods in minutes. Starship has now completed millions of autonomous deliveries to date, traveled millions of miles, and is currently doing more than 140k road crossings each day. Our contribution to society includes reducing congestion, and pollution, providing zero-emissions deliveries, increasing the quality of life for residents, empowering seniors and disabled people, and enabling affordable delivery for local businesses. We are looking for a proactive and independent Workplace Facilities Specialist to manage the day-to-day operations of our facilities across all Starship locations. This hands-on role focuses on delivering a safe, functional, and welcoming workplace experience that reflects our company’s high-performance culture. You will own facilities operations, vendor management, and health & safety compliance, working closely with global and local teams. Technical fluency is essential, since you'll be working with collaboration and workplace tools such as Google Workspace (G Suite), Confluence, Slack, and Jira as part of your daily workflow. Your main responsibilities are: Provide independent facilities support and act as the primary point of contact for daily workplace requests across multiple office and hub locations. Ensure and maintain full compliance with all local Health, Safety, and Environmental (HSE) regulations, including the coordination of necessary audits and risk assessments. Develop, implement and maintain Occupational Health and Safety (OHS) policies and procedures. Deliver safety and ergonomics training programs to foster a culture of awareness, responsibility, and continuous improvement. Lead and manage facilities projects, including (but not limited to) office/hub moves, refurbishments, improvements, and closures in coordination with local vendors. Manage local vendor contracts, monitor service delivery quality, and oversee essential services such as maintenance, cleaning, and security. Track and analyse regional workplace costs, including submitting forecasts, raise Purchase Orders, and submitting new vendors to ensure cost-effective operations. Collaborate effectively with key internal stakeholders, including Site Leads, People (HR), IT and Finance teams to ensure seamless support for employees and infrastructure. Implement global workplace initiatives (e.g., sustainability programs, new tools or processes). What’s in it for you? Opportunity to work on industry-leading self-driving delivery robot technology on a uniquely large scale, creating history and making things happen. You can immerse yourself in the world of technology and innovation. You will have a chance to work with people with a strong inner burning and motivation. We are self-aware and seek feedback and improvement. We don’t want to wait until we are told what needs to be done but take it as a matter of pride to figure out solutions for topics in various teams and areas. You’ll have endless opportunities to learn from our inspirational, talented team members across the globe. What we hope you’ll bring to the table: Proven experience in facilities or workplace operations, preferably within a technology-driven environment In-depth knowledge and experience in Occupational Health and Safety legislation and best practices. Proven ability to work independently, make operational decisions, and manage multiple sites or projects. Strong vendor management and budget control skills. This role is based in our Tallinn Office, with occasional travel to other sites. Fluency in Estonian and English. Want to learn more about our robots and our people? Get in touch and let’s have a chat! Also, have a sneak peek to our blog and discover more about us!

Responsibilities

Manage day-to-day operations of facilities across all locations, ensuring a safe and functional workplace. Oversee vendor management, health and safety compliance, and lead facilities projects.