Workplace Operations Coordinator (Contract, On-Site SF) at World Labs

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 May, 26

Salary

60.0

Posted On

12 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operations Support, Interview Coordination, Applicant Tracking System (ATS), Onboarding Processes, Office Management, Vendor Relationships, Event Planning, Process Improvement, Organizational Skills, Attention To Detail, Communication, Adaptability, Tech-Savvy, Discretion, Collaboration

Industry

Research Services

Description

At World Labs, we’re building Large World Models—AI systems that understand, reason about, and interact with the physical world. Our work sits at the frontier of spatial intelligence, robotics, and multimodal AI, with the goal of enabling machines to perceive and operate in complex real-world environments. We’re assembling a global team of researchers, engineers, and builders to push beyond today’s limitations in artificial intelligence. If you’re excited to work on foundational technology that will redefine how machines understand the world—and how people interact with AI—this role is for you. About World Labs: World Labs is an AI research and development company focused on creating spatially intelligent systems that can model, reason, and act in the real world. We believe the next generation of AI will not live only in text or pixels, but in three-dimensional, dynamic environments—and we are building the core models to make that possible. Our team brings together expertise across machine learning, robotics, computer vision, simulation, and systems engineering. We operate with the urgency of a startup and the ambition of a research lab, tackling long-horizon problems that demand creativity, rigor, and resilience. Everything we do is in service of building the most capable world models possible—and using them to empower people, industries, and society. What You Will Do Talent/Recruiting & People Ops Support: Coordinate and schedule interviews between candidates and hiring teams, managing complex shifting calendars Maintain applicant tracking system (ATS) by updating candidate records, tracking pipeline metrics, and ensuring data accuracy Support new hire onboarding processes including background checks, offer letter preparation, and first-day logistics. Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and excellent candidate experience throughout the process Office Management Support: Manage day-to-day office needs, including supplies, vendor relationships, and general organization Track and follow up on partnership care packages and similar initiatives Help plan and execute team events, off-sites, and company gatherings Projects & Ad Hoc Support: Take on special projects as they arise in a fast-moving startup environment Identify opportunities to improve processes, systems, organization, and daily operations Jump in where needed to help the team run smoothly Key Qualifications: 1–3 years of administrative, operations, coordinator, or similar experience (or equivalent experience through internships, startups, non-traditional backgrounds, or fast-paced environments) Strong organizational skills with sharp attention to detail and follow-through Clear, timely, and professional written and verbal communication Comfort with ambiguity, changing priorities, and a “no task too small” mindset Tech-savvy and curious, with confidence in navigating digital tools and figuring things out independently Sound judgement and discretion when handling confidential information Collaborative, proactive, and genuinely curious about how a growing startup operates An inquisitive mindset and interest in business operations, people, and how teams work Location and Schedule: This is a full-time, on-site role based at our San Francisco office. The regular schedule is Monday through Friday, with occasional weekend availability required based on business needs. This position is not eligible for remote or hybrid work. Who You Are: Proactive Problem Solver: You notice what’s broken before anyone flags it, follow through without being asked, and take pride in the details that keep a team running. Force Multiplier: You just don’t complete tasks - you make the people around you better by keeping them organized, anticipating what’s next, and ensuring nothing slips through the cracks. Fearless Innovator: You thrive on challenges and aren't afraid to tackle the impossible. Resilient & Adaptable: You get energy from making things work. You thrive in fast-paced environments, and adapt well when priorities shift on a dime. Collaborative Spirit: You build trust through reliability, follow-through, and a “no task too small” mindset. We're building something bigger than any one person and need team players who can harness the power of collective intelligence. You’re excited by the pace and unpredictability of a startup and want to grow your career alongside a world-class team working on technology that matters. We're hiring the brightest minds from around the globe to bring diverse perspectives to our cutting-edge work. If you're ready to work on technology that will reshape how machines perceive and interact with the world, World Labs is your launchpad. Join us, and let's make history together. Equal Opportunity & Pay Transparency Equal Employment Opportunity World Labs is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable law. We welcome all qualified applicants and are committed to providing reasonable accommodations throughout the hiring process upon request. California Pay Transparency In accordance with California law, we disclose the following: Pay Range $36-$60 per hour, commensurate with experience and qualifications. This is a temporary contract position. Salary History Consistent with California’s Equal Pay Act, we do not request or consider prior compensation in determining offers Compliance: Cal. Lab. Code §432.3 (pay scale disclosure & salary history ban); Cal. Lab. Code §1197.5 (Equal Pay Act); Cal. Gov. Code §12940 (FEHA); 42 U.S.C. §2000e (Title VII); 29 U.S.C. §621 (ADEA); 42 U.S.C. §12101 (ADA) Accommodations & inquiries: talent@worldlabs.ai

Responsibilities

This role involves coordinating talent and recruiting activities, including scheduling interviews, maintaining the ATS, and supporting new hire onboarding. Additionally, the coordinator will manage day-to-day office needs, track supplies, and assist in planning company events and special projects.