Workplace Services & Experience - Travel Specialist at Jane Street

Hong Kong, Hong Kong Island, Hong Kong S.A.R. -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

0.0

Posted On

07 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Travel Administration, Customer Service, Multitasking, Organizational Skills, Detail-Oriented, Decision Making, G Suite, Word, Excel, Jira, Communication, Flexibility, Initiative, Logistics, Expense Processing, Travel Booking

Industry

Financial Services

Description

About the Position We are looking for an organised and efficient Travel Specialist to help us handle the logistics for our recruiting-related travel. You will be the primary point of contact for travel-related issues for Jane Street candidates and our Hong Kong Recruiting team. There are a lot of moving parts to our travel operations. Your focus will be on: Booking travel for our recruiters to attend campus recruiting events across Asia Booking travel for candidates to attend onsite events, interviews and internships Processing candidate travel expenses This includes flights, hotels and car bookings, and managing all travel communications. You will oversee the entire booking process, making sure each step meets our travel guidelines and offering suggestions or alternatives to travellers as needed. You will also maintain our travel intranet site, vendor portals and in-house database, and manage the couriering for campus-related materials for recruiting events across Asia. This role is an exciting opportunity to champion the culture of Jane Street. The first impression of our firm often begins with travel, and we aim to make our colleagues and visitors feel supported. Smooth travel is one of the things we do to keep Jane Street a delightful place to work. About You 3+ years of relevant experience in a travel or assistant-related role (previous experience with travel administration is an advantage) Reliable, courteous and flexible team player with a great customer service attitude Able to multitask and prioritise varying, sometimes competing requests Organised and detail-oriented Comfortable working independently, making decisions quickly and taking initiative to close the loop on outstanding issues Can work a flexible schedule that may include early mornings and evening hours Experienced with G Suite, Word and Excel Previous work with Jira is an advantage Fluency in English is required If you're a recruiting agency and want to partner with us, please reach out to agency-partnerships@janestreet.com.

Responsibilities

The Travel Specialist will handle logistics for recruiting-related travel, including booking travel for recruiters and candidates, processing travel expenses, and managing travel communications. This role also involves maintaining the travel intranet site and managing couriering for campus-related materials.