Workplace Support Coordinator at Third Bridge

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

27 May, 26

Salary

53000.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Coordination, Health and Safety, Facilities Management, Organization, Attention to Detail, Relationship Building, Quick Learning, Fast-Paced Environment, Communication, Decision Making, Prioritization, Calmness Under Pressure, Confidentiality, Discretion, Professional Appearance, Can-Do Attitude

Industry

Information Services

Description

Company Description We connect the world’s top investors and business leaders to the insights that shape investment decisions. From private equity firms and hedge funds to leading consultancies, our clients count on us to find the exact expert they need - fast. Since 2007, we’ve grown to 1,500+ people across global financial hubs, becoming a trusted research partner to thousands of decision-makers. This is where ambitious people come to accelerate their careers. Job Description Based at our New York office, the Workplace Support Coordinator is an essential member of the Workplace Management team. We are looking for someone who can assist with the running of a fast-paced office. Someone who will relish the daily challenges of the department, who can follow and maintain processes and procedures in order to keep the office running smoothly, and who isn’t afraid to roll up their sleeves. The main responsibilities of this role will include but are not limited to: Ensuring the office environment is kept clean and tidy, and free from hazards, including but not limited to communal dining areas, open floorplan work stations, conference rooms, and restrooms Communications with external suppliers, partners, and internal teams Working closely with the Workplace Management team to ensure high standards across the office Answering the main reception phone and directing calls Meeting and greeting guests Being the first point of contact for the building porter, etc. Taking receipt of and distributing post and deliveries, coordinating outgoing mail Maintaining stock levels of food and stationery, ordering/taking receipt of deliveries/allocating stock to kitchen/store cupboard Setting up office social events Liaising with maintenance people and other vendors when they are scheduled to complete works in the office Assisting with the organization of staff social events Qualifications What You'll Bring Experience with office coordination, health and safety, and facilities would be advantageous Highly organised with a keen eye for detail The ability to establish strong relationships with suppliers and colleagues Ability to learn quickly and jump in where needed A proven ability to work in an extremely fast-paced environment Excellent written and verbal communication Ability to make decisions quickly and sort complex, competing priorities Ability to keep calm in the face of fast change or urgent demands Ability to interact with senior executives and all levels of the organisation An understanding of confidentiality issues and the use of discretion A smart, professional appearance and can-do attitude Additional Information We truly care about our people so in return for your work, you’ll get: Salary: $53,000 + bonus and benefits Vacation: 15 days (which increases to 20 days after 2 years of service) plus US Holidays Learning: personal development allowance of $1,150 per year. Health and wellbeing: a variety of insurance plans, including health coverage by Empire Blue Cross Blue Shield. Medical Insurance, Dental insurance and Vision plan, plus a personal HSA (Health Saving Account) and Medical FSA (Flexible Spending Account). And also a variety of health and wellbeing events to focus on mental health. Future and family: 401K matching up to 5% of your base salary, life insurance, a long-term disability policy dependent care FSA and pet insurance. Flexibility: work from anywhere for one month per year, 2 annual volunteer days, 2 personal days when life throws you a curveball and 'Summer Fridays' Rewards: get points through our colleague-to-colleague recognition programme to spend on hotels, gift cards, donations to charity and more. Social: weekly optional social gatherings, daily breakfast and snacks, social events - ESG: CSR, Environment and Diversity & Inclusion (including Women at Third Bridge, Pride and Blkbridge) Frontline Innovation: your chance to share your ideas for improvement through Hackathons and other events The successful candidate must, by the start of the employment, have permission to work in the country they are applying. We know that to be truly innovative, we need to have a diverse team around us. That is why Third Bridge is committed to creating an inclusive environment and is proud to be an equal opportunity employer. If you are not 100% sure if you are right for the role, please apply anyway and we will be happy to consider your application. Group: COO

Responsibilities

The coordinator will assist with the daily operations of a fast-paced office, focusing on maintaining cleanliness, managing communal areas, and ensuring smooth office functionality through process adherence. Key duties include managing reception, handling mail and deliveries, maintaining stock levels, and liaising with external suppliers and maintenance vendors.