Workspace & Reservation Systems Coordinator at Fathom Management LLC

Susquehanna Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

93000.0

Posted On

11 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Workspace reservation systems, Data management, Floorplan interpretation, File conversion, Stakeholder communication, Project coordination, System administration, End-user training, Troubleshooting, Asset tracking, Inventory management, Cross-functional collaboration, Telecom support, A/V support, Desktop support, Space planning

Industry

Staffing and Recruiting

Description

Commonwealth of Pennsylvania Workspace & Reservation Systems Coordinator Position Overview This is technical and administrative coordination work supporting the implementation and ongoing management of a workspace reservation system across Commonwealth agencies. The Workspace & Reservation Systems Coordinator is responsible for maintaining accurate workspace data, supporting system configuration, and collaborating with stakeholders to ensure effective space utilization and reservation processes. This position works closely with the Department of General Services (DGS), agency stakeholders, and IT teams to support space planning initiatives and improve the usability and accuracy of shared workspace systems. Work Schedule / Environment Hybrid position: Onsite as needed for walkthroughs, site assessments, and stakeholder meetings Primarily remote with coordination across agencies and technical teams Salary $93,000, W2 with comprehensive and competitive benefits package Description of Work Receive and validate information from agency leads regarding shared and reservable workspaces Collaborate with Department of General Services (DGS) – Bureau of Real Estate to: Obtain and interpret floorplans Perform file conversions Apply room and workspace naming/numbering standards Input and maintain floorplans and workspace data within the reservation system Configure and manage user and group data within the system Conduct space assessments with agencies to validate workspace availability and usage Provide end-user training and support for the space reservation system Maintain accurate data records and system documentation Key Responsibilities Support or manage implementation of a space reservation / room booking system Ensure data accuracy and consistency across workspace, user, and system records Analyze and validate floorplan data and workspace configurations Coordinate with: Telecom Video Conferencing Desktop Support teams Assist with: Inventory and asset tracking in shared workspaces Installation, configuration, and programming of room scheduling panels Identify and resolve data discrepancies, system issues, and configuration gaps Communicate effectively with stakeholders to gather requirements and ensure alignment Required Qualifications 2+ years of experience in: Project coordination or project management support Data management and system administration Space reservation or room booking systems Experience working with: Floorplans and workspace layouts File conversions and naming/numbering standards Strong ability to: Maintain accurate and detailed data Troubleshoot system and configuration issues Communicate effectively with stakeholders and end users Preferred Qualifications Experience working within government or public sector environments Familiarity with: Space planning or workplace solutions initiatives Facilities, real estate, or capital programs teams Experience supporting: A/V, telecom, or workspace technology environments Exposure to: Asset tracking and inventory management systems Key Skills Workspace Reservation Systems (Configuration & Support) Data Management & Accuracy Floorplan Interpretation & File Conversion Stakeholder Communication & Coordination Training & End-User Support Project Coordination / Implementation Support Troubleshooting & Problem Resolution Asset Tracking & Inventory Awareness Cross-Functional Collaboration (Telecom, A/V, Desktop Teams) Benefits Overview Full-time employees are offered a comprehensive and competitive benefits package, including: Paid vacation, sick leave, and holidays Medical, dental, and vision health insurance Life insurance coverage Short- and long-term disability insurance 401(k) retirement plan with company match and immediate vesting Military leave Training and professional development opportunities Tuition reimbursement Employee wellness program Commuter benefits And more Equal Employment Opportunity (EEO) Statement Fathom Management, Inc. is committed to providing equal employment opportunities to all employees and applicants. All employment decisions-including recruiting, hiring, training, promotion, compensation, benefits, and termination-are made without regard to race, color, religion, creed, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

Responsibilities

The coordinator manages the implementation and ongoing maintenance of workspace reservation systems across Commonwealth agencies. They collaborate with stakeholders and technical teams to ensure accurate data, floorplan integration, and effective space utilization.