REQUIREMENTS FOR THE ROLE:

• Relevant third level qualification.
• Satisfactory extensive organisational and administration experience in an office environment.
• Previous experience providing administrative support to management.
• Experience working within a busy team environment.
• Experience of working in the community/voluntary/public sector desired.
• Excellent communication skills.
• Excellent data input skills.
• Strong working knowledge of Systems, Databases, Microsoft Suite.
• Excellent organisational, logistical and I.T skills an advantage.
• An understanding and commitment to Muiríosa’s Vision, Mission and Values.
• The ability to organise own work in order to manage multiple priorities.
• The ability to present information clearly, concisely, and confidently when speaking and writing.
• The ability to build and maintain relationships with colleagues and stakeholders to assist performing the role.
• Displays professional knowledge and skills in order to undertake role.
• Initiative and Motivation.
• A commitment to engage with AI and leverage in benefits to maximise efficiencies.

Key Responsibilities:·

• Take responsibility to ensure the smooth operation of office activities, including day-to-day functions, facilities and systems, including promoting efficiency through the use of technology or by any other means Provide comprehensive administrative support in organizing and managing appointments, meetings and events in Axis Office, Tullamore.
• Ensure all office equipment is functioning properly, including any maintenance repairs required, and report any faults that may arise to the relevant department, e.g. maintenance, ICT, in a timely manner.
• Ensure communication / phone systems are available for office activity (example MS-Teams calling / call transfers
• Link with cleaning contractors to ensure offices and all rooms are maintained to an appropriate standard.
• Ensure adequate stock levels of office & household supplies for Axis Office building and training facilities.
• Serve as the primary contact for visitors, i.e. people we support or staff visiting or contacting the office and be a welcoming face representing the organisation.
• May require guiding other visitors, for example contractors, landlord, board members, catering companies, etc. to the appropriate location.
• Administrative Support to Chief Operating Officer:
• Timesheets and Rosters Update