JOB SUMMARY:

We are looking for a highly organized and detail-oriented individual to manage revenue tracking, payment coordination, and financial documentation for student enrollments. This role involves daily financial updates, payment follow-ups, and maintaining accurate records in QuickBooks. The position requires a strong emphasis on follow-ups, clear communication with students, and adherence to the college’s policies and procedures.

Key Responsibilities:

• Record and track all student payments received from various payment methods, with a focus on E-transfer, in QuickBooks.
• Issue and tag invoices accurately based on batch/type/status.
• Validate registration consent forms before sending payment plans to ensure all documentation is correct.
• Conduct daily bank reconciliation and ensure the accuracy of financial records.
• Manage and follow up on student payment plans and outstanding dues in a timely manner.
• Communicate with students regarding their payment status, offering polite and professional reminders to ensure timely payments.
• Maintain and update Google Sheets for all student programs.
• Accurately log all physical cash receipts (received by the manager).
• Update the daily task tracker with emails, calls, and follow-ups related to student payments.
• Ensure communication is clear and professional when addressing payment inquiries, ensuring students are aware of their obligations and the college’s policies.
• Adhere to the college’s policies and ensure all financial transactions comply with institutional guidelines.

Requirements:

• Experience with QuickBooks or similar accounting tools is preferred.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Excellent communication skills, with an emphasis on politeness and professionalism.
• Ability to engage with students in a courteous and helpful manner while following up on payment status.
• Attention to detail and accuracy in tracking and managing financial data.
• Prior experience in an educational or administrative setting is an asset.
• Knowledge of the college’s policies and ability to communicate these clearly to students.

Job Type: Full-time
Pay: $17.20-$19.00 per hour
Expected hours: 40 per week
Work Location: In person
Application deadline: 2025-08-01
Expected start date: 2025-07-2

• Record and track all student payments received from various payment methods, with a focus on E-transfer, in QuickBooks.
• Issue and tag invoices accurately based on batch/type/status.
• Validate registration consent forms before sending payment plans to ensure all documentation is correct.
• Conduct daily bank reconciliation and ensure the accuracy of financial records.
• Manage and follow up on student payment plans and outstanding dues in a timely manner.
• Communicate with students regarding their payment status, offering polite and professional reminders to ensure timely payments.
• Maintain and update Google Sheets for all student programs.
• Accurately log all physical cash receipts (received by the manager).
• Update the daily task tracker with emails, calls, and follow-ups related to student payments.
• Ensure communication is clear and professional when addressing payment inquiries, ensuring students are aware of their obligations and the college’s policies.
• Adhere to the college’s policies and ensure all financial transactions comply with institutional guidelines