Department: Public Prosecution Service
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 10-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)

ABOUT US

The Nova Scotia Public Prosecution Service (PPS) was established in 1990 as the first statutorily based independent prosecution service in Canada. The Public Prosecution Service is responsible for all prosecutions and appeals within the jurisdiction of the Attorney General.
With the guiding mission of providing fair and equal treatment in the prosecution of offences, the PPS prosecutes charges laid under the Criminal Code and under Nova Scotia statutes such as the Occupational Health and Safety Act. The Head Office is in Halifax and there are regional offices located throughout the province.

The core functions of the Nova Scotia Public Prosecution Service are to:

• Represent the Crown in the conduct of criminal trials and quasi criminal appeals before all levels of courts.
• Participate in the development of criminal law and criminal prosecutions policy.
• Provide advice to police in respect of prosecutions generally or in respect of specific investigations

For more information on the Public Prosecution Service please visit https://novascotia.ca/pps/

PRIMARY ACCOUNTABILITIES

In this role you will be creating, tracking and managing all Public Prosecution Service criminal and administrative files. In the trial/appeal process, you will prepare legal documents including affidavits, subpoenas and orders, briefs, factums and memoranda, while ensuring that the highest PPS and Court standards of accuracy and completeness are met in a highly confidential office setting.
You will respond to requests from all levels of government, private law firms and the public for information and assistance and acts as a referral source for victims of crime to Victim Services agencies.

QUALIFICATIONS AND EXPERIENCE

To be successful in this role you will have a certificate or diploma from a Paralegal program or Legal Assistant program. An acceptable combination of education/training and experience may be considered.
Demonstrated experience in an automated environment using Microsoft Word, Outlook or similar transferrable programs is required. Your proficient and accurate transcription skills (handwritten or dicta methods), as well as strong typing skills.
As the ideal candidate you will have strong attention to detail, prioritization and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines. You are able to deal effectively in a multifaceted and sometimes stressful environment (often in confrontational and sensitive situations) while ensuring confidentiality.
Fairness and impartiality must be displayed at all times with clients and other staff, police, and defense lawyers, and all duties and responsibilities are to be carried out with the highest degree of confidentiality.
Must have demonstrated excellent verbal and written skills, a high degree of initiative, problem solving, independent work habits, and readily accept responsibility.

The following are considered assets in this position:

• Exposure to the justice system and government services
• Experience with JEIN and PICS
• Working knowledge of the STAR/STOR central file management system or other filing systems
• Demonstrated understanding of the prosecutions process, experience working with legal documents and forms, understanding of court proceedings and legal terminology
• Legal research and retrieval of relevant case law using electronic tools (e.g., Quicklaw, Westlaw, CanLII and/or legal libraries)

All successful candidates must be able to pass appropriate background checks.
We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Please refer the Job description for details