Job Objective: To provide administrative support to the Senior Executive team, and office management related duties. To manage confidential information (written and oral) with discretion and care. Be familiar with policies and procedures and assist the Senior Executive team in the management of The RMS Group of Companies.

REQUIRED EXPERIENCE:

· 5 years of office administration experience
- High School Diploma
- Post-Secondary Business Administration Certificate
Job Types: Full-time, Permanent
Pay: From $68,000.00 per year

Benefits:

• Company events
• Dental care
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Wellness program

Work Location: In perso

1. EXECUTIVE ASSISTANT DUTIES

· Serve as liaison between CEO/President, senior management and external contacts providing excellent communication and service, with professionalism and accuracy.
· Provide operational and administrative support to the CEO/President with attention to detail and mindfulness of deadlines.
· Arrange travel as required (e.g. accommodations, flights, conferences, etc.).
· Prepare letters, documents, emails, etc. as required (taking dictation, typing, research, proofreading sending, etc.).
· Prepare monthly expenses, coding expenses accordingly and submit them to the accounting department in a timely manner.
· Maintain and track monthly mileage logs with required detail and accuracy.
· Meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.
· Provide CEO/President with prepared agendas, content and action items before meetings and check ins. Arrange for catering if required.
· Follow up or tracking items, maintaining detailed notes and updating the CEO/President as needed or upon request.
· Prepare documents as directed for various matters.
· Assist and manage professional or personal items for the CEO/President as needed.