ABOUT HEALTHCARE SOLUTIONS

Healthcare Solutions is a trusted leader in home health and medical equipment, committed to improving lives through innovative products and exceptional service. With both retail and online locations, we serve clients through sales, rentals, repairs, and home installations — from grab bars to mobility devices.
Our mission: To empower customers with quality health and independence products through the knowledge and compassion of our team.

ABOUT THE ROLE

Healthcare Solutions is hiring a Purchasing & Data Operations Specialist to join our growing Edmonton-based team. This critical role bridges product data accuracy, pricing analytics, and ERP system integrity to support our marketing, procurement, and retail operations. If you’re someone who enjoys digging into data, solving problems, ensuring information is precise across platforms and and thrives in a cross-functional environment, we want to meet you.

PURCHASING & INVENTORY RESPONSIBILITIES (WEIGHTING 70%)

• Analyze product movement and inventory trends using historical usage data and forecasting tools (Netstock experience is an asset).
• Support procurement with replenishment planning and decision making.
• Review inventory reports, vendor schedules, and budget allocations to support timely and cost-effective purchasing decisions.
• Create and submit purchase orders (POs), analyzing current inventory levels, historical sales trends, and outstanding backorders.
• Validate vendor pricing against historical cost, supplier portals, and active contracts/ special pricing agreements to ensure accuracy and margin protection.
• Coordinate PO for Manager review and final approval; confirmations and documentation in alignment with internal processes.
• Monitor and manage the full PO lifecycle — from initial submission to delivery — maintaining proactive vendors and internal stakeholders communication.
• Communicate estimated inventory arrival times to internal sales teams (retail, customer support services, and third-party) to ensure timely customer updates.
• Track and trace shipments; expedite deliveries as needed and resolve discrepancies or delays.
• Reconcile open backorders against outstanding sales orders; provide updated delivery estimates or alternative product recommendations where appropriate.
• Collaborate with Receiving and Finance to resolve issues in inventory counts, PO receipts, or vendor invoices.
• Coordinate vendor returns, manage authorization documentation, and ensure accurate ERP documentation.
• Maintain ERP records for both stock and non-stock items using standardized naming and formatting.

PRODUCT & DATA RESPONSIBILITIES (WEIGHTING 30%)

• Support pricing and margin strategy through competitor/vendor pricing analysis, manufacturer cost update management (ERP uploads), and regular data audits.
• Build practical reporting in Excel (e.g., PivotTables, XLOOKUP/INDEX-MATCH, basic Power Query) to monitor pricing, catalog accuracy, and inventory KPIs.
• Analyze reports to identify trends, discrepancies, and errors, and present actionable insights and findings to management.
• Develop and maintain reporting that connects purchasing, pricing, and sales data (e.g., margin by category/vendor, contract pricing compliance, product performance) to support strategic decisions.
• Maintain and validate ERP product records, including pricing, descriptions, SKUs, and inventory data.
• Audit and reconcile product information across the ERP, website, catalogues, and digital tags.
• Troubleshoot data issues and ensure seamless syncing between ERP and eCommerce platforms.
• Collaborate with various departments to ensure product data is accurate, standardized, and actionable.