The duties that the incumbent of the vacancy will be expected to perform. Duties Description • Coordinate reconciliation of all expenses submitted to FEMA for reimbursement.o Search expenses in SFS to obtain invoices, proof of payment, and any other documentation that relates to the individual expense;o Compare expense amounts, invoice amounts, and paid amounts to make sure all are accurate and match;o Authorize the consolidation of expenses when invoices are separated by lines but paid collectively in SFS;o Authorize the deletion of duplicate expenses;o Provide context or corrections when invoices do not match the amount paid by DOH in SFS in CGMS (short-pay, late charges, etc.);o Request assistance to obtain invoices and Proof of Payment (individual P-Card statements) from BAM regarding P-Card transactions or other transactions where no invoice is present in SFS;o Complete all empty fields in CGMS with contract date information, expense descriptions, invoice amounts, etc. and advance in the CGMS system;o Request documentation and make sure the documents are accurate to upload in CGMS for expenses paid by other agencies (OGS, SUNY, etc.) and reimbursed by DOH;o Coordinated with AI Team to make sure the correct information was harvested from SFS;o Connect all negative expenses with the correct expenses credited against;o Review each expense in SFS to make sure all of the data contained within the CGMS expense is correct. These items include expense description, justification for the expense, date of expense, contract number, invoice number, invoice amount, payment amount, purchase order amount, purchase order number, contractor and contractor Tax ID, payment method, amount of payment and justification between an invoice amount and payment amount;o Collect all documentation for each expense that is submitted to FEMA for reimbursement. Documentation includes the contract, purchase order, invoice, proof of payment, and any supporting documentation that is necessary including contract dates. This includes collecting contracts, invoices, Proof of payment data and other information from other agencies including BOC, OGS, DHSES, and ITS as well as locating vendors to collect invoices and proof of payment;o Coordinate with BAM and BBM to reconcile expenses: this includes deleting duplicate expenses, combining multiple expenses that were separated by invoice lines into one expense per SFS payment, correcting incorrect data in CGMS, and providing explanations and supporting documentation of FEMA questions;• Document Collection for CGMS entry.o Research and collect all contracts related to all expenses either from Grants Gateway, Bureau of Contracts, and OGS and upload the signed copies to CGMS;o Collect all invoices and proof of payment from OGS and other NYS agencies that DOH does not have access to in SFS;o Collect all rental agreements for warehouses and other spaces used by DOH;o Collect all invoices and Proof of Payment for all DOH expenses;o Complete all fields in CGMS and advance expenses once reconciliation is complete to next level review;• Serve as the Program Manager for Statewide III, Statewide IV-ED and Telehealth Capital Program;o Supervise, evaluate, and counsel four full-time Contract Managers;o Individual meetings, authorize time-off and timesheets, training• Lead weekly Team Meetings;• Lead weekly Management Briefings;• Interview, onboard, and train new Contract Managers;• Review and assist in crafting all Statewide 3 Capital contracts;• Conduct and assist in conducting Kick-Off calls with Awardees;• Conduct and assist in conducting Voucher Kick-Off calls with Awardees;• Enter all SW3 contracts into SFS, including supporting documents;• Complete voucher reviews and payments for Statewide 3 contracts;• Develop and write capital grant contracts;• W3 Liaison with MWBE/SDVOB Unit for document approvals;• Assist Director with meeting with DASNY and Planning, Leisure, and Licensing;• Interview candidates for Contract Manager and other positions within the bureau;• Other duties as assigned.
The minimum qualifications required for this vacancy. Minimum Qualifications Open Competitive via NY HELPS: bachelor’s degree including or supplemented by NINE semester credit hours in statistics, biostatistics, economics, econometrics, research methods, mathematics, data analysis, or data modeling PLUS THREE YEARS of professional* research experience in the collection and evaluation of quantitative data directed toward review and analysis of healthcare reimbursement mechanisms, funding methodology, health economics, healthcare financing, cost containment, or patient classification systems.Permanent Transfer Candidates: Current NYS employee with one year or more of permanent, or contingent-permanent competitive service, or 55b/c service in a title at or above G21 and eligible for transfer via Section 52.6 of the Civil Service Law.Preferred Qualifications: The preferred candidate would have knowledge and experience with the Statewide Financial System (SFS); experience reconciling expenses with the Bureau of Accounts Management (BAM) and Bureau of Budget Management (BBM); experience requesting documentation and making sure the documents are accurate to upload in CGMS for expenses paid by other agencies (OGS, SUNY, etc.) and reimbursed by DOH; experience collecting all documentation for each expense that is submitted for reimbursement.
Additional comments regarding the vacancy. Additional Comments This position is part of the NYS HELPS program. No examination is required. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: • Holiday & Paid Time Off• Public Service Loan Forgiveness (PSLF)• Pension from New York State Employees’ Retirement System • Shift & Geographic pay differentials • Affordable Health Care options• Family dental and vision benefits at no additional cost • NYS Deferred Compensation plan• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds• And many more…NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm
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