QUALIFICATIONS:

• Languages: Fluency in Russian and English (written and spoken) is required.
• Experience: Minimum 2 years of experience as an Executive Assistant or Personal Assistant and Receptionist in a high-paced environment.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and task/project management software.
• Proactive approach with a high degree of flexibility and adaptability.
• Attributes: Detail-oriented, trustworthy, able to work independently, and possess a strong sense of confidentiality.
  Job Type: Full-time

Application Question(s):

• What is your notice period?
• What is your expected salary for the role?

Language:

• Russian AND English (Preferred)

Work Location: In perso

• Greet and Welcome Visitors: Ensure clients and guests are received warmly and directed appropriately.
• Manage Calls and Communications: Answer and direct phone calls, screen emails, and respond to inquiries professionally.
• Schedule Management: Organize and prioritize the executive’s calendar, book meetings, and handle appointment scheduling.
• Coordinate Travel Arrangements: Plan flights, accommodations, and detailed itineraries.
• Document Preparation: Draft reports, presentations, meeting briefs, and assist with filing and data entry.
• Liaison Role: Act as the bridge between the executive, internal departments, and external contacts.
• Event and Meeting Coordination: Assist in planning and executing meetings, conferences, and events.
• Maintain Records and Logs: Keep visitor logs, organize records, and handle confidential information discreetly.
• Distribute and Manage Mail: Sort and manage incoming and outgoing mail and coordinate deliveries.
• Reception Area Management: Ensure the reception and surrounding areas are tidy and welcoming.
• Task and Project Management: Oversee project timelines, deadlines, and support administrative tasks.
• Financial Tracking: Monitor and prepare expense reports.
• Assist with Personal Tasks: Help with personal errands and tasks for the executive as needed.