Are you the kind of person who can juggle flaming to-do lists, charm a client, and dive into your work without needing a nudge? Do you thrive on taking initiative, starting your day with a plan, and saying, “Already done it”? If you can pivot on a dime without dropping one, we want to talk.
We’re looking for a part-time Administrative & Client Experience Coordinator to join our energetic, fast-moving team. You’ll be the first point of contact for new clients and the calm, confident presence that keeps our onboarding process running like a well-oiled (and well-documented) machine.
Reporting to the General Manager, you’ll work closely with our team to set up new projects in our systems, coordinate both internal and external meetings, and ensure every client has a smooth, positive onboarding experience. You’ll be the one keeping everything on track—even when priorities shift (and they will). If you’re friendly, fiercely organized, and value the kind of flexibility that lets you shape your day around your life, this might just be your dream role.

GOOD TO KNOW

• This is an in-office position and is not eligible for remote work
• You must have your own vehicle and a Class 5 license
• Weekly hours are flexible from 20-30 hours, between 8:30 a.m. and 4:30 p.m.
• We’re ready to hire as soon as we find the right fit
• Reference checks will be conducted for all candidates

• Own client onboarding: Welcome clients, schedule meetings, set up projects, assign account leads—basically make magic happen after sales closes deals.
• Be the calm in the scheduling storm: Coordinate calendars and ensure that internal and external stakeholders are where they need to be (and know why).
• Keep our house in order: Maintain and update planning sheets, SOPs, and report metrics to management weekly.
• Communicate with confidence: During onboarding, act as the friendly, professional point of contact for new clients and ensure they feel supported.
• Lend a hand to finance: When things get hectic, help with basic bookkeeping tasks like data entry, organizing receipts, or updating spreadsheets.
• Balance priorities like a ninja: Onboarding is always priority #1—but you’ll also keep tabs on other deadlines and admin tasks without missing a beat.