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Job category:
Academic Staff
Employment type:
Regular
Job profile:
Research Program Coordinator
Job duties:
The Learning Health System (LHS) program is part of the UW Institute for Clinical and Translational Research (ICTR) within the School of Medicine and Public Health. LHS is a collaborative initiative between ICTR, UW Health, and the Marshfield Clinic that integrates research grade analytics and evaluation of large-scale projects for healthcare operations and practice. The goal is to “learn from what we do and do what we learn” using best practices in data science, implementation science, and health informatics. The Research Program Coordinator is responsible for performing professional level work across a variety of administrative service areas, including operations, compliance, regulatory, outreach and resource management. This includes ensuring adherence to project grant and reporting requirements, data and documentation management across a variety of platforms (e.g. Box, ARROW, OnCore, GitLab) and liaising with other units across ICTR in support of LHS program goals.
The Learning Health System seeks a Research Program Coordinator with experience in health informatics to join the team. The successful candidate will be responsible for day-to-day operations and data management of the LHS program’s research activities, and for coordinating the program’s collaborations with the many teams working on its health system’s clinician championed and executive enterprise-level LHS projects. The Research Program Coordinator works with LHS leadership to plan and coordinate research program activities and timelines to meet unit goals and optimize unit workflow. The ideal candidate will be self-motivated, highly organized, demonstrate excellent communication skills, comfortable with informatics tools like Git, have ample project and data management experience, demonstrate a facility with technology, and exhibit a growth mindset.

Key activities include:

• Lead and coordinate the data collection, data dictionary build, and data management process using the variety of platforms used to support LHS program activities (e.g. Git Repository, IRB Clinical Trials platform, and Clinical Research Data Services).
• Coordinate the development of LHS research protocols, including clinical trials, and manage their submission to the Institutional Review Board and SMPH’s University Research Oversight Committee.
• Manage the process of collecting outcome data from demonstration projects, consultations, and collaborative activities for reporting purposes.
• Create requisite reports and provide quality assurance on LHS data tracking activities to ensure data integrity for ICTR and funder purposes.
• Coordinate communication and activities around LHS demonstration project awards, including project management of the annual application cycle and working with ICTR to document each project’s progress to ensure milestones documented and reported
• Coordinate and schedule collaborative LHS activities required for Legal, Dissemination and Implementation, Protocol Development, Biostatistics, Epidemiology and Research Design (BERD), Team Science and other component consultations with researchers and trainings
• Manage day-to-day communications between LHS and internal/external stakeholders such as PIs/clinical partners/health system operational stakeholders/scientists/and other staff members of demonstration projects.
• Coordinate and document LHS meeting agendas and minutes, including follow-up activities.

ICTR Mission: We discover, translate & disseminate interventions to improve health & health care.
To learn more about ICTR visit: https://ictr.wisc.edu/
To learn more about the Learning Health System program visit: https://ictr.wisc.edu/program/learning-health-systems-lhs/
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Knowledge, Skills & Abilities:

• Strong attention to details and deadlines.
• Excellent speaking and written communication skills.
• Strong organizational and time management skills.
• Demonstrated team-oriented work style that includes effective collaboration with colleagues and ability to balance competing deadlines and requests.
• Strong commitment to continuous learning and improvement.
• Demonstrated ability to learn new systems and content management platforms.

Key job responsibilities:

• Plans, develops, and implements processes and protocols to support research aims
• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Coordinates the daily activities and contracts related to one or more research program(s)
• Develops policies, procedures, and institutional agreements on behalf of the program
• Manages LHS project and program data and documentation across multiple IT platforms
• Monitors program budget(s) and approves unit expenditures

Department:
School of Medicine and Public Health, Institute for Clinical and Translational Research (ICTR)
Compensation:
The expected salary range for this position is $80,000 up to $108,000 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Required Qualifications:

• Minimum of 2 years of professional project management experience managing an informatics or IT project (playing a lead role in coordinating, facilitating, tracking, and communicating project activities).
• Experience using cloud-based collaboration and project management tools, such as Gitlab, Smartsheet, Teams, Asana, Box, and Google Drive.

Preferred Qualifications:

• Experience managing research protocols and using UW-Madison/SMPH Clinical Trials Institute (CTI) and/or Research and Sponsored Program (RSP) tools, including ARROW and OnCore.
• Experience managing data collection across a variety of systems, including in platforms such as GitLab and REDCap, and engaging in quality assurance to ensure data integrity for reporting purposes.
• Experience working with multifunctional teams.
• Experience working in an academic research environment and familiarity with electronic health records data.

Education:
Bachelor’s degree required.
Masters degree in Health Informatics, Data Science, Public Health or related field preferred.
How to Apply:

To apply for this position, please click on the “I am a current employee” button or “I am not a current employee” button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all of your documents in the attachment field.
Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility]. If you are selected for this position you must provide proof of work authorization and eligibility to work.
Contact Information:
Kim McFarlane, kmmcfarlane@wisc.edu
HR Business Partner
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Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
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Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.
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The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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Key job responsibilities:

• Plans, develops, and implements processes and protocols to support research aims
• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives
• Coordinates the daily activities and contracts related to one or more research program(s)
• Develops policies, procedures, and institutional agreements on behalf of the program
• Manages LHS project and program data and documentation across multiple IT platforms
• Monitors program budget(s) and approves unit expenditure