Details of the position
Job title:
Office Agent, Class I
School / Centre / Department :
Board Office - Taxation Services
Location :
Board Office
Workload & schedule :
35 hours per week I Monday to Friday 8h30-16h30
Status :
Regular full-time
Effective Date :
As soon as possible
Salary :
$24.99 - $27.95 per hour
Supervisor :
Director of Finance
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

Description of tasks

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Collect, validate, and compile the necessary data.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Draft correspondence related to assigned tasks.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.
• Perform any other related tasks as needed.

EXPERIENCE

Have one (1) year of pertinent experience

OTHER REQUIREMENTS

• Ability to communicate efficiently in English and in French, both spoken and written.
• Have a thorough knowledge of office automation.
  Note : Administrative tests may be part of the recruitment process for this position

Description of tasks

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Collect, validate, and compile the necessary data.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Draft correspondence related to assigned tasks.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.
• Perform any other related tasks as needed