The Vancouver Secondary Teachers’ Association (VSTA) is a non-profit society that represents a membership of approximately 1500 Vancouver secondary public-school teachers. The union office employs 3 elected in-house table officers, 2 full time support staff, and 1 part-time office support (TFEU Sub-Local 3).

QUALIFICATIONS & EXPERIENCE

• 3+ years of work experience in an Executive Assistant role or a similar position of responsibility
• Working in a unionized environment and/or non-profit society
• Recording meeting minutes (Roberts Rules of Order is an asset)
• Proficiency in English – written and verbal communications
• Legally permitted to work in Canada for the duration of the position

SKILLS & ABILITIES:

• Ability to prioritize tasks, work with interruptions and adapt to changes
• Excellent time management with attention to detail
• Tech-savvy with an aptitude for technology (WordPress or other content management system is an asset)
• Proficient with telephone management systems (VOIP Telus System is an asset)
• Must be proficient with Microsoft Office (specifically Word, Excel & Outlook)
• Experience in facilitating Zoom meetings (Scheduling, Break-out rooms, Polls)
• Proactive approach to problem-solving and assessment of situations
• Professional discretion & confidentiality
• Ability to work independently and as a part of a team in a small office environment
• Ability to foster a welcoming, respectful, and inclusive service environment

OTHER REQUIREMENTS

If selected for this position a criminal record check is required. A clearance requires the absence of any criminal charges or convictions related to this position. If the check is satisfactory, the VSTA will reimburse the cost.

• Coordinate and preparemeeting materials; record and transcribe minutes for online and in-person meetings
• Maintain and update Constitution & By-Laws, Policies & Procedures manual, etc.
• Prepare and schedule annual meeting calendar
• Organize conferences and social functions
• Maintain and update website content using WordPress
• Manage VOIP telephone system using Telus Business Connect
• Coordinate and maintain IT support
• Maintain the filing system - electronic and paper based
• Create, prepare and maintain communication materials
• Create surveys using Simple Survey
• Record Management
• Perform reception duties as needed
• Office supplies maintenance
• Provide general support