Working hours: 9am to 6pm (Monday to Friday)
Working location: Hybrid arrangements (4 days onsite and 1 day WFH

JOB DESCRIPTION

• Manage daily schedules and calendar – Coordinate appointments, meetings, and travel arrangements for the Director, ensuring optimal time management
• Handle communications – Screen and respond to emails, phone calls, and other correspondences on behalf of the Director
• Prepare meeting materials – Draft agendas, take meeting minutes, and follow up on action items as required
• Organize travel & logistics – Plan domestic and international trips, including flight bookings, hotel reservations, itineraries, and transport arrangements
• Support project tracking – Assist in monitoring ongoing projects, deadlines, and deliverables to keep the Director informed and aligned
• Maintain confidential records – Organize and securely handle sensitive documents, reports, and contracts with discretion
• Liaise with internal and external stakeholders – Coordinate with company departments, clients, and partners on behalf of the Director
• Conduct research and prepare reports – Compile market information, competitor insights, or briefing documents when needed
• Assist in event planning – Help arrange company or client events, conferences, or meetings under the Director’s purview
• Provide general administrative support – Manage expense claims, office supplies, and other ad-hoc tasks to support daily operations

JOB REQUIREMENTS

• Minimum ITE in Business Administration, Management, or a related field
• At least 1 year of experience as a personal or executive assistant
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of confidentiality and professionalism
• Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Zoom)
• Proactive, detail-oriented, and able to work independently
• Good interpersonal skills and a positive, can-do attitude
• Ability to work under pressure and adapt to changing priorities
• Familiarity with business operations or executive-level support is an advantage

Please refer the Job description for details