Role
We’re looking for a highly organised Document Controller who can keep project paperwork watertight and pitch in across the office: posting jobs and sourcing operatives, answering phones, keeping our socials up to date, and helping improve our internal processes. If you’re detail driven, comfortable on a computer, and happy juggling priorities, you’ll fit right in.

Key responsibilities Document control

• Collate, name, file and version-control project documents in line with company standards.
• Maintain document registers, transmittals and trackers (drawings, RFIs, submittals, correspondence).
• Produce and compile O&M manuals, handover packs, and project templates; ensure they’re complete and client-ready.
• Chase contributors and close out document actions by agreed deadlines.
• Support process improvements (templates, SOPs, checklists) to keep work flowing smoothly.

Recruitment & workforce support

• Post jobs and manage adverts across platforms; screen CVs and schedule calls/interviews.
• Source operatives to expand the workforce; maintain a live talent/operative database.
• Coordinate starter paperwork and basic onboarding documents.

Communications & admin

• Answer phones and handle the shared inbox; route queries to the right person.
• Update contact lists, job sheets and daily/weekly reports; minute brief meetings when needed.
• Liaise with site and office teams to gather info and keep records current.

Social & marketing support

• Assist with LinkedIn posts, Google Business Profile updates and light website content (photos, job wins, case studies).
• Share approved updates that support recruitment and brand visibility.

What you’ll need (essential)

• Confident computer skills: comfortable with email, calendars, file management and online forms.
• Comfortable with MS Office/Google Workspace skills (Word/Docs, Excel/Sheets, PowerPoint/Slides); PDF editing/combining.
• Excellent attention to detail, spelling and grammar; strong organisational skills.
• Clear communicator (phone and written) and a proactive, can-do attitude.
• Ability to handle confidential information appropriately.

Nice to have (advantageous)

• Experience in construction/engineering document control (e.g., O&M, drawings, transmittals).
• Familiarity with a CDE/EDMS (e.g., Asite, Viewpoint/4Projects, Aconex, SharePoint).
• Basic Canva/graphics or CMS skills for polishing templates or posts.
• Understanding of GDPR and good data-handling practice.

How we’ll measure success

• Documents issued on time, correct versioning, complete O&M/handover packs.
• Reduced time-to-fill for operative roles; healthy pipeline of candidates.
• Responsive call/email handling and tidy records.
• Consistent, professional presence on LinkedIn/Google.

Job Types: Full-time, Part-time
Pay: £24,420.00-£35,000.00 per year
Work Location: In perso

• Collate, name, file and version-control project documents in line with company standards.
• Maintain document registers, transmittals and trackers (drawings, RFIs, submittals, correspondence).
• Produce and compile O&M manuals, handover packs, and project templates; ensure they’re complete and client-ready.
• Chase contributors and close out document actions by agreed deadlines.
• Support process improvements (templates, SOPs, checklists) to keep work flowing smoothly