JOB OVERVIEW

We are seeking a detail-oriented and organized Fiscal Technician to join our finance team. The Maryland State Department of Education (MSDE) seeks to acquire the services of a fiscal invoice review specialist to assist the MSDE Division of Federal Programs and Student Support with the review of invoices submitted for expenditure reimbursement. This position will be responsible for reviewing expenditure requests aligned to an approved budget, analyzing supporting evidence for compliance with the federal 21st CCLC grant reporting, and reconciling requests from subgrantees. As one of the requirements of Every Student Succeeds Act, the MSDE must ensure that Out-of-School Time (OST) programs are effective and maintain fiscal compliance through internal controls and accurate bookkeeping.
Place of Work: Work will be hybrid working 40 hours per week with at least two days per week at the Maryland State Department of Education, Nancy S. Grasmick Building, 200 W. Baltimore Street, Baltimore, Maryland 21201and three days completed at an independent location.

ESSENTIAL REQUIREMENTS

1. Minimum of 3 years’ experience providing fiscal support including reconciling reimbursement requests for state and/or federal grants.
2. Demonstrate excellent organizational skills.

3. Demonstrate proficiency in Microsoft Suites, including Excel, Teams, and SharePoint.

4. Demonstrate excellent oral and writing skills.

• a. Required Documentation: As proof of requirements 1,2, and 3, the candidate shall provide two (2) letters of recommendation.

EDUCATION REQUIREMENTS

1. Minimum of bachelor’s degree in finance, accounting, economics or related field;

2. Experience and knowledge of accounting practices per Education Department General Administrative Regulations (EDGAR), Uniform Grants Guidance (UGG), and Code of Federal Regulations (CFR).

• Required Documentation: As proof of meeting this requirement, the candidate shall provide a copy of their professional resume.

Education:

• Bachelor’s (Required

Experience:

• accounting practices per EDGAR,CFR: 1 year (Required)
• providing fiscal support : 3 years (Required

The contractor will serve as the Fiscal Invoice Review Specialist providing support to MSDE’s OST Team in the Division of Student Support and Federal Programs with the support of implementation of grant fiscal requirements. The selected contractor will be responsible for:

1. Invoice Review and Compliance

• Review reimbursement requests verifying reasonability and allowability to the approved budget
• Ensure invoices are reviewed, monitored, and tracked for timely processing
• Maintain organized and up-to-date invoice records for the assigned caseload.

1. Evidence Review and Validation

• Analyze expenditure evidence ensuring alignment with Federal and State reporting requirements outlined in EDGAR, UGG, and CFR.
• Develop corrective action logs to mitigate high-risk fiscal practices.

1. Risk Identification and Mitigation

• Generate reports on financial risks, compliance, and invoice processing metrics.
• Develop corrective action plans to mitigate risks and ensure compliance with financial policies and regulations.

1. Draw Down and Reporting:

• Track spending against budgets, ensuring expenditures are within approved limits
• Generate reports on invoice processing metrics.
• Update and maintain log of expenditures and drawdowns

1. Coaching and Collaboration.

• Collaborate with the OST team to streamline invoice processing workflows
• Provide updates to Chief and Director of the Youth Development Branch.
• Attend weekly meetings with Fiscal Compliance Monitor.
• Recommend process improvements related to invoice receive, process, evidence tracking, and risk mitigation strategies.

Job Types: Full-time, Contract
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week

Education:

• Bachelor’s (Required)

Experience:

• accounting practices per EDGAR,CFR: 1 year (Required)
• providing fiscal support : 3 years (Required)

Ability to Commute:

• Baltimore, MD 21201 (Required)

Work Location: In perso