Business Unit CEO Office
Location Sydney, NSW
Reports to Chief Executive Officer
Status Permanent, Full Time (35 hours / week)
Salary SCHADS Level 4, $90,000 plus superannuation, commensurate with

EXPERIENCE (NOT-FOR-PROFIT SALARY PACKAGING AVAILABLE)

Financial Delegation Nil.
Direct Reports Nil.

POSITION REQUIREMENTS

• A minimum 4 years’ experience in an administrative role reporting directly to senior management.
• Demonstrated organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Highly competent in note taking and report writing.
• Ability to work effectively in a team environment and independently.
• Appropriate qualification such as Certificate III or IV in Business Administration or Diploma of Business is
  desirable but not essential.

FUNCTION ACCOUNTABILITIES

Operational Coordinate complex scheduling and extensive calendar management both
professional and personal, as well as management of content and flow of

information to Executives.

• Maintain a high-level of awareness of matters coming in and out of the

CEO office to effectively respond to enquiries and exercise sound
judgement on the manner of response including to ensure that

operational tasks of the CEO are met in a timely manner.

• Perform administrative support, such as typing, dictation, credit card

acquittals, spreadsheet creation, quality report writing and maintenance

of the CEO’s record keeping within Teams/SharePoint.

• Handle correspondence and communication including email management

and telephone screening for the CEO.

• Assist with the projects, as required including coordination of relevant

staff responses and/or input into projects, programs, reports,
correspondence and corporate issues, including the preparation of

responses and briefing notes as required, keeping the CEO updated.

• Coordinate meetings for the Executive Team including agenda

preparation, minutes and following up on actions.

• Provide secretariat support for CEO, Board and their Committees,

including board correspondence, distribution of papers, managing the
declaration of interests, minute taking, work-plans, actions arising and

related Board governance matters.

• Liaise with AbSec’s travel manager to ensure travel arrangements and

logistics are coordinated effectively for the CEO and Board.

• Ensure the CEO and Board are well-prepared for engagement in relation to

events including but not limited to the Annual General Meeting, Sector

Forums, etc.

• Provide support to the Executive Team as required.
• Liaise between CEO, Board and Executive Team with internal/external

stakeholders fostering positive relationships.

• Maintain professionalism and strict confidentiality with all materials, and

exercise discretion when interfacing with the organisation.

• Undertake other duties within the scope of this role, as directed.

Organisation Contribution Work collaboratively with managers and team members to achieve

AbSec’s project objectives.

• Consistently acts in accordance with AbSec’s values, challenges practices

inconsistent with these values and uses values as a basis managing

relationships and decision-making.

• Comply with AbSec Policies and Procedures.
• Participate in organisational and professional development activities as

directed.

• Undertake other duties within the scope of this role, as directed.

Key Relationships Chief Executive Officer, Board Members, Directors and Managers

• External stakeholders
• All staff to ensure robust input into activities.
• Project team to contribute to directions and implementation activities on

organisational objectives.

• Aboriginal community-controlled agencies, including member agencies.
• Aboriginal communities, children, young people and families to source

input and create awareness of project objectives.

PRACTICAL REQUIREMENTS

• Work outside of the normal hours of duty and some business travel may be required.
• Employment will be subject to a National Police Clearance and a NSW Working With Children Check, a

NSW Drivers licence is desirable.

• This position has been classified under the Social, Community, Home Care and Disability Services Industry

Award 2010. Salary is subject to negotiation, skills, and experience.

• Appointment to this position of a person not currently an employee of AbSec will be subject to a

probationary period of 6 months.

• AbSec considers that being Aboriginal is a genuine occupational qualification under Section 14 of the Anti-

Discrimination Act 1977 (NSW).

ROLE PURPOSE

The Executive Assistant’s primary responsibilities will be to provide high-level administrative support to the
CEO as directed, to ensure that AbSec’s goals and objectives are accomplished, and operations run efficiently.
This function will maintain and refine internal processes that support the CEO and coordinate internal and
external resources to expedite workflow. This role will manage communication between management and
employees, liaise with internal and external executives on various projects and tasks, and plan and
orchestrate work to ensure the CEO’s priorities are met and best practices are upheld.

operational tasks of the CEO are met in a timely manner.

• Perform administrative support, such as typing, dictation, credit car