THE ABOVE JOB DESCRIPTION IS NOT INTENDED TO BE A COMPREHENSIVE LIST OF ALL DUTIES INVOLVED AND CONSEQUENTLY, THE POST HOLDER MAY BE REQUIRED TO PERFORM OTHER DUTIES AS APPROPRIATE TO THE POST WHICH MAY BE ASSIGNED TO HIM/HER FROM TIME TO TIME AND TO CONTRIBUTE TO THE DEVELOPMENT OF THE POST WHILE IN OFFICE.

Qualifications:

1. PROFESSIONAL QUALIFICATIONS, EXPERIENCE, ETC

(a) Eligible applicants will be those who on the closing date for the competition:
(i) Have satisfactory experience as a Clerical Officer in the HSE, TUSLA, other
statutory health agencies, or a body which provides services on behalf of the HSE
under Section 38 of the Health Act 2004.
Or
(ii) Have obtained a pass (Grade D) in at least five subjects from the approved list of
subjects in the Department of Education Leaving Certificate Examination, including
Mathematics and English or Irish1. Candidates should have obtained at least Grade
C on higher level papers in three subjects in that examination.
Or
(iii) Have completed a relevant examination at a comparable standard in any equivalent
examination in another jurisdiction.
Or
(iv) Hold a comparable and relevant third level qualification of at least level 6 on the
National Qualifications Framework maintained by Qualifications and Quality
Ireland, (QQI).
Note1:
Candidates must achieve a pass in Ordinary or Higher level papers. A pass in a foundation level
paper is not acceptable.
Candidates must have achieved these grades on the Leaving Certificate Established programme
or the Leaving Certificate Vocational programme.
The Leaving Certification Applied Programme does not fulfil the eligibility criteria.
and
(b) Candidates must possess the requisite knowledge and ability, including a high standard of
suitability, for the proper discharge of the office.

HOLD THE FOLLOWING PROFESSIONAL QUALIFICATIONS AND ESSENTIAL SKILLS AND COMPETENCIES:

• Certification in Clinical Coding
• A minimum of 5 years’ experience of clinical coding including working in a hospital setting with practical coding experience e.g. extraction of appropriate information from charts and application of clinical codes from a recognised clinical coding scheme e.g. ICD-10-AM/ACHI/ACS.
• Demonstrate knowledge of Irish and Australian coding standards, including how these are updated and implemented.
• Expert knowledge of the HIPE portal and its functions, including HCAT, HIPE Reporter and PICQ.
• Evidence of attending on-going clinical coding training courses up to specialist level e.g. certification or confirmation of attendance at coding courses required.
• Possess sufficient administrative capacity to discharge the functions of the grade.
• Demonstrate good knowledge of Microsoft office, including Microsoft Excel.

The Grade VI – Clinical Coding Team Leader will be responsible for:

• Manage and co-ordinate the HIPE department on a day-to-day basis.
• Validation of daily downloads.
• Development of Activity Based Funding (ABF), in conjunction with the Clinical Coding Manager, Finance Manager and DNE Regional Clinical Coding Manager (CCM).
• Manage, support and develop departmental staff.
• Assist and support the induction, training and support of new coders.
• Ensuring the regular departmental use of the data quality tools available, (PICQ and Checker)
• Work closely with DNE HIPE Manager and HIPE Department manager with regard to data quality, training and audit activities to optimise HIPE data for use at hospital and group level
• Generation of regular and ad hoc reports from HIPE Reporter as and when required and developing departmental SOPs where required in conjunction with the HIPE Manager.
• Liaison with the IT Department to ensure efficient operation of the HIPE software.
• Liaising with HPO, DNE Regional CCM to address any data or activity queries.
• Addressing and managing any coding queries returned to the Hospital from the Hospital Pricing Office
• Engage with clinicians, nurses and hospital management as part of a multidisciplinary team to develop the function and awareness of HIPE throughout the hospital.
• Implement any new initiatives that would enhance the HIPE Clinical Coding function to ensure accuracy and completeness of data coded in conjunction with colleagues.
• To act as team leader in reviewing and extracting demographic, clinical and administrative data and information from the medical record based on documented clinical information and translating this information into ICD-10-AM codes according to Australian Coding Standards (ACS) and Irish Coding Standards (ICS).
• Supporting the team through new changes and developments in work practices in conjunction with the department head or DNE Regional CCM.
• Keeping up to date with all circulars relating to coding practices and ensuring that any recommendations are implemented.
• When required abstracting and coding episodes of care and entering onto the HIPE Portal system.
• Identify opportunities for improvement of chart flow/ system/documentation quality and initiate steps to accomplish these.
• Attending training courses/workshops in the HPO, via WebEx or elsewhere as required ensuring awareness of any developments within HIPE.
• Ensuring that the confidentiality of patient data is maintained at all times.
• Liaising with medical records, medical secretaries and individual teams concerning any difficulties with clinical documentation relating to coding queries.
• Providing cross cover during holiday and or other leave in the Department.
• Supervise and ensure the well-being of staff within own remit
• Liaise with and lead on any employee relations issues for those employees that are directly line-managed.
• Embrace change and adapt local work practices accordingly, encouraging and supporting staff through change processes.
• Any other duties with regard to the office as may be assigned from time to time