JOB PURPOSE: The Accounting Clerk position is pivotal to the finance department because this individual works with all team members. This position will assist the department/team, including accounts payable, receivables, billings, financial reporting, clerical and administrative tasks, and internal and external client and vendor inquiries.

KNOWLEDGE

• Hands-on experience with spreadsheets and financial reports
• Accuracy and attention to detail
• Aptitude for numbers
• Knowledge of basic bookkeeping procedures

SKILLS

· Competency in MS Office, databases and accounting software
· Data entry and word processing skills

ABILITIES:

· Ability to perform filing and record keeping tasks

· Well organized

• Strong organization skills

MINIMUM QUALIFICATIONS:

· High School Diploma, and 12 months of experience directly related to the duties and responsibilities specified.

• Associate degree from Accredited Institution in Accounting, Finance, or related field

PREFERRED QUALIFICATIONS:

· 12 months of experience directly related to the duties and responsibilities specified.
· Non-profit work experience

PHYSICAL REQUIREMENTS:

Reaching: Extending hand(s) and arm(s) in any direction.
Standing: Remaining upright on the feet, particularly for sustained periods of time.
Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Pushing: Using upper extremities to press against something with steady force to thrust forward, downward or outward.
Pulling: Using upper extremities to exert force to draw, drag, haul or tug objects in a sustain motion.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position.
Finger Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions be conveyed to other workers accurately, loudly, or quickly.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction and having the ability to receive detailed information through oral communication and making fine discriminations in sound.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Light work: Exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Vision: Prepare and analyze data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.
ENVIRONMENTAL/WORKING CONDITIONS: Work entails indoor activities in an office.
DISCLAIMER: The above information regarding this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all job duties, responsibilities, and qualifications of employees assigned to this job.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.
This job description is subject to change at any time.

CORE RESPONSIBILITIES:

Process check requests, including allocation of expenses and review mileage request

• Maintenance Employee Benefits schedule allocation which agreed with PR allocation.
• Maintenance portal vendors account for updated payment and avoid late fee.
• Order agency program supplies based on approved purchase requisitions and verify delivery of goods upon receipt, including notifying staff of their deliveries on manual and will directly on FE system by recording purchase, and closed purchase before transfer to AP specialist for process payment.
• Compare and approve the pre-list of all accounts payable transactions and supporting documents before the AP Specialist processes the payments to the vendors.
• Work with the controller to prepare the monthly financial statements and reporting.
• Work with the controller to create Excel and Financial Edge ad hoc financial reports for the CEO and Management team.
• Provide support for annual and program-specific audits.
• Maintains the filing systems for accounts payable and receivable (not AR : belong to Staff Accountant) and all accounting department functions.
• Assist the department in completing month-end and year-end closing, invoices, and prepare AP accrual Worksheet at year end. cash receipts, billings, and recording journal entries ( Staff Accountant duties).
• Work with the controller and CFO/CEO to enhance the finance department’s procedures, document management and flow, and internal and external client support.
• Assist with following up with programs on pending receipts needed.
• Communicate with internal departments regarding financial matters.
• Effectively engage and support historically minoritized groups by addressing equity issues and improving culturally responsive service-oriented practices.
• Maintain ongoing contact and engagement with Finance Department staff, administration, stakeholders, and partners.
• Institute practices and principles related to the Agency’s Trauma-Informed Care goals and strategies.
• Performs other related duties as assigned.

· High School Diploma, and 12 months of experience directly related to the duties and responsibilities specified.

• Associate degree from Accredited Institution in Accounting, Finance, or related fiel