COMPANY OVERVIEW:

Vivant Behavioral Healthcare, LLC is dedicated to providing compassionate and high-quality mental health and wellness services. Our commitment to patient-centered care extends to all aspects of our operations, including finance and procurement, to ensure seamless service delivery and operational efficiency. The Finance Department plays a crucial role in managing financial operations, ensuring compliance with regulatory standards, and maintaining strong vendor relationships to support our mission.

POSITION SUMMARY:

The Procurement Services and Payables Manager is responsible for developing and implementing an efficient procurement strategy that aligns with Vivant Behavioral Healthcare’s financial and operational needs. This role oversees vendor and supplier payments, contract negotiations, and financial compliance while supporting the organization’s financial sustainability. The ideal candidate will have experience in healthcare procurement, cost management, and regulatory compliance.

GENERAL REQUIREMENTS:

• Work closely with Accounting and Finance teams to manage forecasts and financial reporting.
• Coach suppliers, vendors, and internal teams on procurement and payment policies.
• Assess financial risks associated with procurement and payment activities.
• Continuously improve procurement and accounts payable processes to enhance efficiency.
• Maintain confidentiality of sensitive financial information.
• Lead and develop procurement and payables team members.
• Oversee staff performance and ensure alignment with organizational goals.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in finance, business administration, or a related field.
• Minimum of 5 years of experience in procurement and accounts payable management, preferably in healthcare.
• Proven track record of cost savings and financial strategy implementation.

PREFERRED SKILLS AND CERTIFICATIONS:

• Strong negotiation and communication skills.
• Knowledge of federal and state procurement laws and regulations.
• Experience with healthcare financial systems and purchasing platforms.
• Dynamics GP experience.
• Experience in process optimization and automation for efficiency.

• Develop, lead, and execute purchasing strategies tailored to healthcare operations.
• Identify, source, and manage vendor and supplier relationships to ensure quality and cost-effectiveness.
• Collaborate with internal stakeholders to define procurement needs and ensure accurate documentation.
• Negotiate favorable contract terms with vendors and suppliers.
• Ensure contracts comply with legal and regulatory requirements.
• Monitor demand forecasts to determine optimal quantity and timing of purchases.
• Oversee accounts payable processes, including timely vendor payments
• Ensure compliance with financial policies, including federal and state procurement regulations.
• Manage the transition to electronic payment solutions, reducing reliance on check payments.
• Maintain accurate financial records, including vendor contracts, invoices, and payment history.
• Serve as P-Card Administrator, overseeing limits, disputes, and reconciliations.
• Review accounts payable invoices and bank transactions.
• Assist with financial audits by preparing required documentation related to procurement and payables.
• Handle vendor dispute resolution and maintain strong internal and external communication.