• Build lasting relationships across leadership teams
• Autonomy in role to plan and support
• Permanent position based in Petone
  This is a full-time position with a remuneration range midpoint of $84,434 (including KiwiSaver), starting remuneration will depend on skills and experience.

THE OPPORTUNITY

We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Operating Officer (COO) your role will include:

• Diary management and scheduling by organisational priority
• Coordinating meetings, events including travel, catering and accommodation
• Identifying the needs of scheduled events i.e. display and IT needs
• Preparing documentation to support the COO including reviewing brief’s and agenda’s
• Building relationships across various business groups and with key external stakeholders
• Financial and general administrative duties such as raising purchase orders
• Continuous improvement across our processes and administrative functions
• Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE from time to time.

ABOUT US

Wellington Water is the Wellington region’s professional water services provider. We are 100 per cent council owned and funded by Wellington City, Hutt City, Porirua City, and Upper Hutt City councils, Greater Wellington Regional Council and South Wairarapa District Council.
The value of water (a precious taonga) sits at our organisational heart. Every day our people come to work and strive to deliver services and manage infrastructure in a way that provides the best outcomes for our communities and our environment.

We are currently looking for an experienced Executive Assistant that is comfortable supporting senior leaders to accurately and timely meet their objectives through diligent administrative support. As the Executive Assistant to the Chief Operating Officer (COO) your role will include:

• Diary management and scheduling by organisational priority
• Coordinating meetings, events including travel, catering and accommodation
• Identifying the needs of scheduled events i.e. display and IT needs
• Preparing documentation to support the COO including reviewing brief’s and agenda’s
• Building relationships across various business groups and with key external stakeholders
• Financial and general administrative duties such as raising purchase orders
• Continuous improvement across our processes and administrative functions
• Liaising with external committees, boards and stakeholder groups and supporting duties of the Executive Assistant to the CE from time to time

To be successful in this role you will bring:

• Previous Executive Assistant experience within a similar industry at an executive level
• Proven experience in prioritising workloads and improving process
• Strong Microsoft Office and business application experience such as content management systems
• Ability to identify organisational risk and adequately brief senior leaders
• Knowledge of committees, boards, and local government governance structures
• Ability to build strong relationships
• Experience coordinating business event