Full job description
Hill Learning Center
Payroll Bookkeeper
Educational Service Center
Reports to: Chief Financial Officer

JOB SUMMARY:

Under the direction of the Chief Financial Officer, the payroll clerk issues accurate weekly payroll checks to employees. Assure that all payroll activity is in compliance with Hill Learning Center policies and procedures, and federal state and local tax regulations and reporting requirements. Answer employee and management questions related to payroll and resolve issues in line with the school district’s policies and government regulations.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Hill Learning Center will adhere to all applicable laws and regulations in assessing an employee’s ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

REQUIRED SKILLS & ABILITIES:

Must possess excellent interpersonal skills
Must be able to work with students
Must be cooperative, congenial, and service-oriented
Must be able to work in an environment with frequent interruptions
Ability to follow written and verbal directions
Ability to read and write
Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment

EDUCATION & EXPERIENCE:

Associated Degree, or Bachelor’s Degree in Business or related field, or be currently enrolled in a degree program. Or have equivalent work experience.
At least 1 to 4 years of prior payroll or accounting experience, required.
Proficient with Microsoft Word, Microsoft Excel and other Microsoft Office applications and other payroll systems required.

DISCLAIMER:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.
The Hill Learning Center is an Equal Employment Opportunity Employer

Implements the in-house payroll process to ensure all employees receive timely and accurate weekly payment for work performed and all appropriate deductions such as taxes and benefit contributions are made.
Performs calculations for special pay such as union dues, legal settlements, acting assignments, retroactive pay, salary adjustments, and union contracts in coordination with Human Resources.
Calculates and pays the weekly, monthly, quarterly and annual calculation and payment of federal, state, and local taxes in accordance with applicable laws and regulations. Inserts W-4 information for employees into payroll system to establish deductions and issues W-2 to employees at year-end.
Works with benefits to oversee the accuracy of employee and employer contributions to benefit plans. Works with Human Resources with employee payroll deductions of the medical coverage, pension, life, disability, premiums and voluntary contributions to insurance providers monthly.
Responds to employee questions about pay and resolves issues according to policies and guidelines.
Prepares reports on payroll related information for the Human Resources Department, Director of Finance and the Business Manager/CFO.
Performs other duties related to payroll as assigned.