Individually we are people, but together we are Aviva. Individually these are just words, but together they are our Values – Care, Commitment, Community, and Confidence.
Aviva Trial Lawyers is currently seeking a Practice Assistant to support the Toronto office. As a practice assistant, you will be responsible for supporting our team of lawyers and litigation clerks in the handling of administrative tasks for insurance defence matters.
Come join our team!

What you’ll do:

• Prepare correspondence and legal documents of a technical and confidential nature, including opening letters to insureds
• Prepare basic legal documents for review by Counsel (Notices of Intent to Defend, Notice of Change of Lawyer, Notice of Examination etc.)
• Open new matters in Ghost Practice and ACL and ensure accuracy of data entry
• Ensure quick delivery of incoming communications, such as emails, faxes and mail, to the appropriate recipient
• Request payment on all invoices for the team
• Request filing fees and LSO levy fees for new matters assigned to the team
• Direct incoming files to addressees in a timely manner
• Document management – downloading, serving, e-filing, binding, printing, copying, burning CD’s/USBs
• Create and assemble the electronic folder for all new matters assigned to the team
• Assembling electronic briefing and naming documents according to company naming procedure
• Direct incoming faxes to the appropriate parties
• Sort and deliver incoming digital mail
• Prepare closed files for shipment to storage

What you’ll bring:

• Minimum of 2+ years of legal administrative experience in an insurance defence
• Post-secondary accreditation for legal assistant or equivalent experience preferred
• Excellent computer skills including experience with MS Word, MS Teams, ACL, and Outlook
• Basic knowledge of the Rules of Civil Procedure and Court forms
• Customer-service oriented with superb communication skills
• Excellent organizational skills
• Attention to detail with a desire to take initiative
• Able to work independently with minimal direction and as part of a team
• Mature work ethic and good sense of humour

What you’ll get:

• Please note that individual salary is determined by factors such as job-related knowledge, skills and experience, as well as internal equity.
• Compelling rewards package including base compensation, eligibility for annual bonus, retirement savings, share plan, health benefits, personal wellness, and volunteer opportunities.
• Outstanding Career Development opportunities.
• We’ll support your professional development education.
• Competitive vacation package with the option to purchase 5 extra days off per year
• Employee driven programs focused on gender, LGBTQ+, origins, diversity and inclusion
• Corporate wellness programs to support our employees’ physical and mental health

Please note that we may use AI tools to help us through the recruitment process. This is an existing position which has been posted both internally & externally.
Aviva Canada has an accommodation process in place to provide accommodations for employees with disabilities. If upon commencement of employment you require a specific accommodation because of a disability, please contact your Talent Acquisition Partner so that an appropriate accommodation can be arranged. This process applies throughout your career with Aviva Canada.

LI-MP1 #LI-Hybri

• Prepare correspondence and legal documents of a technical and confidential nature, including opening letters to insureds
• Prepare basic legal documents for review by Counsel (Notices of Intent to Defend, Notice of Change of Lawyer, Notice of Examination etc.)
• Open new matters in Ghost Practice and ACL and ensure accuracy of data entry
• Ensure quick delivery of incoming communications, such as emails, faxes and mail, to the appropriate recipient
• Request payment on all invoices for the team
• Request filing fees and LSO levy fees for new matters assigned to the team
• Direct incoming files to addressees in a timely manner
• Document management – downloading, serving, e-filing, binding, printing, copying, burning CD’s/USBs
• Create and assemble the electronic folder for all new matters assigned to the team
• Assembling electronic briefing and naming documents according to company naming procedure
• Direct incoming faxes to the appropriate parties
• Sort and deliver incoming digital mail
• Prepare closed files for shipment to storag