PURPOSE AND SCOPE OF POSITION:

Dumas is a leading full-service mining contractor operating in the Americas. The company’s client list includes some of the world’s largest and most respected mining companies.
Dumas is the contractor of choice for the most technically challenging underground projects, including mine construction, full-scale mine development, production mining, mine services and engineering.
Reporting to the Business Development Manager and working in conjunction with the Operations, Technical Services and Administration groups, the Technical Proposal Coordinator coordinates the preparation of proposals issued by the Business Development Department.
The Proposal Manager serves as the point of contact for all proposal writing activities and provides guidance on style and formatting of all proposals.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Act as primary client contact relating to tender requests and clarifications.
• Coordinate retrieval and delivery of all electronic tender submissions and the distribution of all associated notices and documentation.
• Manage the proposal development process by updating and listing current and future opportunities in the format of monthly, quarterly and annual forecasts.
• Provide monthly overview of proposals bid and awarded to date (tracking success).

• Maintain a database of estimating and proposal related information and track Key Performance Indicators for Business Development.

  Follow directions as specified in the Request for Proposal (RFP), Request for Information (ROI), Request for Quote (RFQ), etc., and ensure compliance with the request.

• Support the Business Development department and coordinate proposal deliverables between operations, engineering and administration.

• Prepare statements of qualifications expressions of interest, project descriptions and resumes.
• Provides clerical and administrative support to the Business Development Department.
• Prepare and organize presentations for potential clients.
• Technical writing for proposal preparation includes; compositions, editing, proof reading, assembly and packaging.
• Serve as the main point of contact for all proposal writing activities and provides guidance on style and formatting of all proposals.
• Provide monthly overview / track success of proposals and Key performance Indicators.
• Preparation, input and formatting of letters, reports, proposals, spreadsheets and other documentation.
• Guide proposal content through the appropriate review cycles prior to submission
• Interview subject matter experts to gather or verify information.
• Manage, maintain and update information on client electronic tender platforms.
• Liaise with Insurance and Legal representation in the review of tender and associated contract documentation in order to identify areas of concern / points of note.
• Assist with development of monthly board information packs relating to estimating activities.
• Create boiler plate sections of proposals.
• Provide “starter” documentation to assist estimators with generating written components of proposals.
• Write executive summaries.
• Integrate proposal sections written by multiple authors.
• Manage the proposal team, assign sections and communicate deadlines to the technical team.
• Edit and refine technical sections to ensure content is clear and persuasive.
• Determine whether proposal sections are responsive customer inquiries/requests.
• Verify compliance with the request, including the inclusion of forms and financial information.
• Edit proposals and other documents, for grammar and syntax errors.
• Oversee production of proposals and ensure timely delivery.