POSITION SUMMARY

Reporting to the Director of Human Resources, the Payroll Specialist plays a critical role in ensuring accurate, timely, and confidential payroll processing for our growing team of 500+ employees across multiple sites in the GTA. This role also supports with HR administrative functions including employee records management, compliance documentation, and the coordination of health & safety reporting processes.

QUALIFICATIONS

• 3+ years of payroll processing experience with proficiency in ADP Workforce Now (required).
• Post-secondary education in Human Resources, Accounting, or a related field; PCP designation (an asset).
• Demonstrated ability to manage payroll for mid-sized to large organizations (500+ employees).
• Experience supporting HR administration and regulatory documentation in a fast-paced, multi-site environment.
• High attention to detail and accuracy, with a strong sense of urgency and ownership.
• Proven ability to work with highly sensitive and confidential data with discretion.
• Experience supporting or leading HRIS implementation projects is a strong asset.
• Strong proficiency in MS Office (Excel, Word, Outlook); ability to learn new systems quickly.

KEY RESPONSIBILITIES

• Full-Cycle Payroll Processing: Execute weekly payroll for 500+ employees across multiple business units using ADP Workforce Now, ensuring compliance with all applicable legislation and company policies.
• Accuracy and Confidentiality: Uphold the highest standards of confidentiality and accuracy when handling sensitive payroll and employee information.
• HR Administrative Support: Assist with HR functions including onboarding, employee record maintenance, benefits administration, and employee inquiries.
• Employee File Management: Maintain organized and up-to-date records, including contracts, tax forms, benefits documentation, and compliance-related training records.
• Compliance & Health & Safety Tracking:
• Track and file routine health & safety documentation including temperature logs, sweep logs, incident reports, JHSC inspection reports, and training records.
• Ensure all logs are up to date and compliant with legislative and internal audit requirements.
• Liaise with the JHSC and Operations team to coordinate monthly inspections and quarterly meeting documentation.
• Systems Maintenance: Support the implementation, training and maintenance of new HRIS systems or enhancements to existing platforms, ensuring data integrity and end-user adoption.
• Reporting: Generate payroll, compliance, and HR reports to support audits, management decisions, and strategic planning.

If this sounds like the role for you, we offer some pretty cool perks!

• Weekly pay
• Awesome employee discount
• Flexible schedule
• Employer paid benefits for all full-time employees
• Dynamic workplace culture that promotes collaboration, internal training/development, diversity & inclusion and recognizing, rewards & celebrates employees
• Easily accessible locations
• Complimentary work swag (your Summerhill Market work shirts are provided