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Senior Service Coordinator / Office Manager at Solutions Mechanical
Oswego, IL 60543, USA - Full Time
Skills Needed
Communication Skills, Service Coordination, Outlook, Customer Service
Qualification
Graduate
P & C Liability Supervisor at Davies
Remote, Oregon, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Business insurance or related field preferred equivalent experience accepted
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Career Technical Education Instructor, Culinary Arts at Sacramento County Office of Education
Sacramento, CA 95827, USA - Full Time
Skills Needed
Site Plans, Preparation, English Language Learners, Training, Instructions, Cooperation, Food Preparation, Catering, Risk
Qualification
Diploma
Experience Required
Minimum 10 year(s)
Supervisor, Quality Assurance at LASSONDE PAPPAS AND CO INC
Seabrook, NJ 08302, USA - Full Time
Skills Needed
Writing, Interpersonal Skills, Pumps, Color, Machinery, Management Skills, Laboratory Techniques, Discrimination, Communication Skills, Genetics
Specialization
The food industry preferable with a focus on fruit processing or canning or equivalent combination of education and experience
Qualification
Graduate
Deputy Fiscal Officer / Administrative Assistant at Wadsworth Public Library
Wadsworth, OH 44281, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Entry-Level Audit Associate - Spring 2027 at DOZ
Carmel, IN 46032, USA - Full Time
Skills Needed
Communication Skills, Completion
Specialization
Accounting
Qualification
Graduate
Order Fulfillment Associate at epill LLC
Wellesley Hills, MA 02481, USA - Full Time
Skills Needed
Hand Tools, Time Management, Reliability, Quickbooks, Communication Skills
Qualification
Graduate
Continuous Improvement Engineer I at Marvin
Northwood, Iowa, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Mechanical Engineering, Engineering
Qualification
Graduate
Creative Director - Product at Saxxunderwear
Portland, Oregon, USA - Full Time
Skills Needed
Design Direction, Design, Materials Development, Creative Design, Him, Calendars, Leadership Skills, Merchandising, Product Strategies, Customer Satisfaction, Teams, Strategy, Creative Work, Graphic Design, Product Design
Specialization
Design required product industrial or graphic design
Qualification
Graduate
Import Agent - Miami at CEVA
Miami, FL 33166, USA - Full Time
Skills Needed
Geometry, Groups, Procedure Manuals, Figures, Instructions
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Front Desk Receptionist at Missisquoi Valley School District Formerly Franklin Northwest Supervisory Union
Swanton, VT 05488, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
MAINTENANCE WORKER at County of Summit OH
Summit, Ohio, USA - Full Time
Skills Needed
Saws, Maintenance, Power Tools, Rollers, Automotive Equipment, Materials, Generators, Signs, Construction Drawings, Diagrams, Manual Dexterity, Training, Courtesy, Truck, Water Pumps, Grading, Safety Practices, Hand Tools
Qualification
MA
Shipping and Receiving Clerk at Ingersoll Rand
Tulsa, Oklahoma, USA - Full Time
Skills Needed
Shipping, High Quality Standards
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Shipping Staff at Courtesy Products
Bridgeton, MO 63044, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Civil Operations Manager - Alexandria, VA at LVI Associates
Alexandria, Virginia, USA - Full Time
Skills Needed
Pe, Operations, Pmp, Microsoft Office, Pmi, Civil Engineering, Analytical Skills
Specialization
Civil Engineering, Engineering, Management, Operations
Qualification
Diploma
Senior Director – Clinical Research & Development, Counsel at CRINETICS PHARMACEUTICALS
San Diego, California, USA - Full Time
Skills Needed
Development Programs, Business Acumen, Agility, Clinical Trials, Legal Issues, State Laws, Communication Skills
Specialization
Business
Qualification
Graduate
Experience Required
Minimum 13 year(s)
Educational Assistants (Global Support) at Dulce Independent School District
Dulce, NM 87528, USA - Full Time
Skills Needed
Computer Literacy
Qualification
Graduate
John Deere Technician Training Program at Coastline Equipment
Long Beach, CA 90805, USA - Full Time
Skills Needed
Hydraulics, Mechanics, Eligibility, Communication Skills
Qualification
Diploma
Manager, Accounting Operations at OneEnergy Renewables
Remote, Oregon, USA - Full Time
Skills Needed
Training, Time Management, Life Insurance, Licensure, Groups, Management Accounting, High Proficiency, Communication Skills, Excel
Specialization
Accounting
Qualification
Graduate
Experience Required
Minimum 4 year(s)
Job Posting: Product Operations & Junior Developer (Estate Planning) – Part at Summerall Law
San Francisco, CA 94123, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Senior Service Coordinator / Office Manager at Solutions Mechanical
Oswego, IL 60543, USA -
Full Time

Start Date

Immediate

Expiry Date

28 Nov, 25

Salary

50000.0

Posted On

28 Aug, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Communication Skills, Service Coordination, Outlook, Customer Service

Industry

Outsourcing/Offshoring

Description

ABOUT US

Solutions Mechanical is a fast-growing commercial and industrial HVAC service and construction company. We pride ourselves on delivering high-quality service, fostering strong customer relationships, and building a team-oriented culture focused on excellence and growth. We are a union shop (locals 597 and 265).

POSITION OVERVIEW

We are seeking a highly organized, detail-oriented Office Manager / Senior Service Coordinator to join our team. This individual will work closely with the Director of Service to manage and coordinate our service department, ensuring smooth day-to-day operations and exceptional customer service.
The ideal candidate is proactive, process-driven, and comfortable working in a fast-paced environment where clear communication, organization, and leadership are key.

QUALIFICATIONS

  • 3–5+ years of experience in a service coordination, office management, or dispatching role (in the commercial HVAC field preferred).
  • Strong organizational and multitasking skills with a proven ability to manage competing priorities.
  • Excellent verbal and written communication skills, with a focus on professionalism and customer service.
  • Experience with service management or dispatching software (ServiceTitan in particular).
  • Detail-oriented with strong problem-solving skills and ability to build repeatable processes.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities
  • Service Department Coordination
  • Partner with the Director of Service to oversee daily operations of the service team.
  • Manage customer communication, including scheduling, updates, and issue resolution.
  • Dispatch technicians efficiently to customer sites while balancing workload and priorities.
  • Review, prepare, and issue invoices accurately and on time.
  • Process & Systems Development
  • Establish and refine systems, processes, and workflows to ensure seamless functioning of the service department.
  • Implement tools and best practices to improve efficiency, transparency, and customer satisfaction.
  • Maintain accurate records, documentation, and reporting to support operational and financial performance.
  • Team Support & Leadership
  • Provide coordination and support to technicians, dispatchers, and administrative staff.
  • Serve as a point of escalation for customer issues, working to ensure timely and effective resolution.
  • Foster a collaborative, solutions-oriented team environment.
Senior Service Coordinator / Office Manager at Solutions Mechanical
Oswego, IL 60543, USA - Full Time
Skills Needed
Communication Skills, Service Coordination, Outlook, Customer Service
Qualification
Graduate
P & C Liability Supervisor at Davies
Remote, Oregon, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Business insurance or related field preferred equivalent experience accepted
Qualification
Graduate
Experience Required
Minimum 2 year(s)
Career Technical Education Instructor, Culinary Arts at Sacramento County Office of Education
Sacramento, CA 95827, USA - Full Time
Skills Needed
Site Plans, Preparation, English Language Learners, Training, Instructions, Cooperation, Food Preparation, Catering, Risk
Qualification
Diploma
Experience Required
Minimum 10 year(s)
Supervisor, Quality Assurance at LASSONDE PAPPAS AND CO INC
Seabrook, NJ 08302, USA - Full Time
Skills Needed
Writing, Interpersonal Skills, Pumps, Color, Machinery, Management Skills, Laboratory Techniques, Discrimination, Communication Skills, Genetics
Specialization
The food industry preferable with a focus on fruit processing or canning or equivalent combination of education and experience
Qualification
Graduate
Deputy Fiscal Officer / Administrative Assistant at Wadsworth Public Library
Wadsworth, OH 44281, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
Entry-Level Audit Associate - Spring 2027 at DOZ
Carmel, IN 46032, USA - Full Time
Skills Needed
Communication Skills, Completion
Specialization
Accounting
Qualification
Graduate
Order Fulfillment Associate at epill LLC
Wellesley Hills, MA 02481, USA - Full Time
Skills Needed
Hand Tools, Time Management, Reliability, Quickbooks, Communication Skills
Qualification
Graduate
Continuous Improvement Engineer I at Marvin
Northwood, Iowa, USA - Full Time
Skills Needed
Good Communication Skills
Specialization
Mechanical Engineering, Engineering
Qualification
Graduate
Creative Director - Product at Saxxunderwear
Portland, Oregon, USA - Full Time
Skills Needed
Design Direction, Design, Materials Development, Creative Design, Him, Calendars, Leadership Skills, Merchandising, Product Strategies, Customer Satisfaction, Teams, Strategy, Creative Work, Graphic Design, Product Design
Specialization
Design required product industrial or graphic design
Qualification
Graduate
Import Agent - Miami at CEVA
Miami, FL 33166, USA - Full Time
Skills Needed
Geometry, Groups, Procedure Manuals, Figures, Instructions
Qualification
Graduate
Experience Required
Minimum 3 year(s)
Front Desk Receptionist at Missisquoi Valley School District Formerly Franklin Northwest Supervisory Union
Swanton, VT 05488, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate
MAINTENANCE WORKER at County of Summit OH
Summit, Ohio, USA - Full Time
Skills Needed
Saws, Maintenance, Power Tools, Rollers, Automotive Equipment, Materials, Generators, Signs, Construction Drawings, Diagrams, Manual Dexterity, Training, Courtesy, Truck, Water Pumps, Grading, Safety Practices, Hand Tools
Qualification
MA
Shipping and Receiving Clerk at Ingersoll Rand
Tulsa, Oklahoma, USA - Full Time
Skills Needed
Shipping, High Quality Standards
Qualification
Graduate
Experience Required
Minimum 1 year(s)
Shipping Staff at Courtesy Products
Bridgeton, MO 63044, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Diploma
Experience Required
Minimum 1 year(s)
Civil Operations Manager - Alexandria, VA at LVI Associates
Alexandria, Virginia, USA - Full Time
Skills Needed
Pe, Operations, Pmp, Microsoft Office, Pmi, Civil Engineering, Analytical Skills
Specialization
Civil Engineering, Engineering, Management, Operations
Qualification
Diploma
Senior Director – Clinical Research & Development, Counsel at CRINETICS PHARMACEUTICALS
San Diego, California, USA - Full Time
Skills Needed
Development Programs, Business Acumen, Agility, Clinical Trials, Legal Issues, State Laws, Communication Skills
Specialization
Business
Qualification
Graduate
Experience Required
Minimum 13 year(s)
Educational Assistants (Global Support) at Dulce Independent School District
Dulce, NM 87528, USA - Full Time
Skills Needed
Computer Literacy
Qualification
Graduate
John Deere Technician Training Program at Coastline Equipment
Long Beach, CA 90805, USA - Full Time
Skills Needed
Hydraulics, Mechanics, Eligibility, Communication Skills
Qualification
Diploma
Manager, Accounting Operations at OneEnergy Renewables
Remote, Oregon, USA - Full Time
Skills Needed
Training, Time Management, Life Insurance, Licensure, Groups, Management Accounting, High Proficiency, Communication Skills, Excel
Specialization
Accounting
Qualification
Graduate
Experience Required
Minimum 4 year(s)
Job Posting: Product Operations & Junior Developer (Estate Planning) – Part at Summerall Law
San Francisco, CA 94123, USA - Full Time
Skills Needed
Good Communication Skills
Qualification
Graduate