The Accounts Payable Specialist reviews and processes payments for travel reimbursements, purchase orders, invoices, statements, vouchers, and/or other check requests as appropriate for departments within Georgia Highlands College. This position draws, verifies, and posts payment checks, prepares ledger entries and manages resolution of account discrepancies and procedural inquiries.
This position is an on-site position at the Floyd Campus.

REQUIRED QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of an associate¿s degree in a course of study related to the occupational field.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for two (2) to four (4) years
• Possession of or ability to readily obtain a valid driver¿s license for the type of vehicle or equipment operated
• A credit check is required for this position.
• This is a position of Trust

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of general accounting principles
• Knowledge of standard accounts payable policies, procedures, and regulations
• Knowledge of purchase orders and related accounts payable documentation
• Knowledge of mathematics
• Ability to process computer data and to format and generate reports
• Ability to understand and interpret vendor invoices, statements, and other requests for payment
• Ability to utilize an automated accounting system
• Ability to analyze and solve problems
• Strong communication and interpersonal skills

• Is responsible to understand, support, and carry out the college¿s mission, vision, and values and comply with mandates and regulations of government and accrediting bodies.
• Regularly performs review and audit of travel in compliance with Board of Regents Policy and State Policy
• Develops, implements, and maintains comprehensive travel and expense policies aligned with IRS accountable plan rules and university guidelines
• Communicates finance related policies and procedures clearly to faculty, staff, and students, ensuring understanding and compliance.
• Provides ongoing training and support on travel policies, expense reporting procedures, and the use of expense management systems
• Assists employees to resolve discrepancies or missing documentation in expense reports
• Completes annual TIGA report in compliance with USG and SAO guidelines
• Assists with annual 1099 disbursement process as a backup to the Accounts Payable Analyst
• Receives and reviews payment/check requests, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements
• Matches original invoices and requests for payment with internal purchase orders or check requests; performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary
• Prepares reports to monitor and track travel spending, identify trends, and analyze areas for operational improvement
• Draws, verifies, and posts payment checks to appropriate vendors and/or agencies
• Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries
• Assists with general ledger maintenance
• Reconciles assigned accounts and generates periodic reports
• Recommends procedures for increased efficiency and accuracy
• Assists with year-end general ledger closing procedures
• There is no supervision of others
• Performs other duties as assigned