The post holder will provide administrative support to aid the referral of patients for PBT. The post holder will manage the clinical pathway of patient referrals from receipt through to acceptance for treatment. They will provide advice regarding referral processes and be the point of contact for all enquiries. The post holder will provide support to the National Clinical Lead for Proton Beam Therapy and associated NHS England Commissioning colleagues
Cover the administrative processes for PBT clinical referrals, including (but not limited to) national clinical reference panel responses and commissioning approvals, ensuring processes support efficient patient pathways.
Collate relevant documentation, scans and approvals required from NHS referring centres to support each patient referral, providing specialist administrative expertise for NHS referring centres, NHS England and PBT provider centres commissioned by NHS England.
Work closely with the National Clinical Leads to ensure timeliness of clinical reference panel and commissioning approvals to meet programme performance targets.
Liaise with MDT/scheduling/Keyworker teams to ensure NHS patients are allocated to commissioned treatment centres appropriately according to the published NHS Standard Operating Procedure and NHS England PBT Clinical Policies.
Use expertise and experience to advise on policy and process as the sole national point of contact for patient and healthcare provider enquiries, either by phone or email.
Provide a specialist technical image transfer service using the PBT CT/MRI/PET national imaging exchange portal (IEP) through to treatment centres (within a secure medico-legal I.T and governance framework).
Develop systems and processes to inform referrers and consultant colleagues of patient’s referral status, ensuring administration processes support efficient patient pathways.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
To operate the Proton Therapy national referral portal to retrieve referrals, check with clinical site leads and list patients for MDT.
Prepare and circulate lists of patients for discussion at each multi-disciplinary team meetings (MDT) using information provided by secretaries, lead clinicians and nurse specialists.
To prepare and collate all the documentation, x-rays, pathology results/slides required to support each meeting, from referring Trusts across the country, thus enabling the smooth running of the MDT meeting. Using IEP and Sectra
To attend the multi-disciplinary team meetings, keeping comprehensive records of attendance and outcomes of the meeting, and distributing to relevant team members.
To ensure timely and accurate input of the outcomes of the MDT meetings onto local patient administration system, CWP
To ensure that the necessary proformas are completed and entered into the relevant electronic systems.
To ensure that all data entry of outcomes is recorded live within the MDT, or immediately after the MDT meeting.
To check with the chairperson that all the information is correct and complete.
To ensure that following the meeting all actions recommended by the team are followed up and that a record of the actions proposed has been filed in patient records.
To ensure all MDTs are covered if there is any sickness, and to ensure that annual leave is covered by oneself or other members of the team.
Work with ICT and AV suppliers for the maintenance of AV equipment at the Proton Centre and in the local network.
To help facilitate the BT conferencing bookings, to amend test and liaise with external trusts to ensure the smooth running of the National Proton Therapy MDTs
Collate relevant documentation, scans and approvals required from NHS referring centres to support each patient referred to the national Proton panel.
Liaise with MDT/scheduling teams to ensure NHS patients are allocated to commissioned treatment centres appropriately according to the published NHS Standard Operating Procedure and NHS England PBT Clinical Policies.
Resolve and respond to issues, incidents and queries, as and when required, in a timely manner from referring trusts across the county.
Work closely with the National Clinical Lead to ensure timeliness of clinical reference panel and commissioning approvals to meet programme performance targets, when aiding /or covering the referral co-ordinator
The post-holder will be expected to be diplomatic, self-motivated and enthusiastic with a professional attitude
Additional Requirements
Follow risk management procedures at all times, including the identification, assessment and management of risk within the division.
To maintain awareness of and abide by all Trust policies and procedures.
To be responsible for own professional/personal development, including participating in a quarterly appraisal and personal development planning.
To ensure all the principles and practices associated with Caldicott and Data Protection legislation are rigorously adhered to.
This job description is not intended to be exhaustive, but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification

Please refer the Job description for details