Job Description

The Procurement and Contracts function is responsible for all procurement activities for Abu Dhabi Global Market as well as contracts lifecycle management and supplier relationship management. The main objective is to manage the acquisition of goods and services fairly, transparently and with integrity while optimising costs, quality, and supplier relationships to contribute to ADGM's success.

The role of the Procurement Manager is responsible for managing and handling end-to-end process for all purchasing related activities to ensure the efficient and cost-effective acquisition of goods and services to deliver the best value for ADGM.

This will also include stakeholders’ management both internally and externally, strategic sourcing, negotiation, monitoring the whole pre-qualification process, bid process, vendor performance evaluation and reporting etc.

Operational responsibilities:

• Act as a procurement partner for the assigned stakeholder and manage the end-to-end procurement process for in collaboration with key business users.
• Develop Procurement Plan for the assigned stakeholders, manage and monitor throughout the execution.
• Promoting agile procurement by continuously improve contracts and suppliers’ processes, optimising workflows, and implementing best practices to drive operational efficiency and cost savings.
• Lead/assist with the training of business functions on established direct procurement policies and monitor their adherence and compliance to the process.
• Draft and execute RFXs based on department’s requests.
• Prepare, where necessary otherwise supervise and monitor, purchase orders and send copies to suppliers and Department originating requests (with the support of the admin assistant and/or document controller);
• Process, where necessary otherwise supervise and monitor, quotations for approved requisitions raised by ADGM functions..
• Manage, ensure and implement, if necessary, a bidding process which complies with ADGM policies, including procurement strategy, prequalification of bidders, preparation of tender documents, conduct of tender process tender evaluation, recommendation for award, negotiations and award of POs.
• Provide advice and support to business functions as and when needed in cases of disputes /claims.
• Manage post award activities namely variations and close-out.
• Participate in developing and promulgating supplier relationship management policies and procedures and obtain Director approval.
• Regularly measure suppliers’ performance and assess any supplier related risk.
• Develop in coordination with the business functions (users) the evaluation criteria.
• Monitor the technical evaluation done by business units / functions.
• Own the process of the commercial evaluation of bids and leads negotiations with selected bidder.
• Provides Business Advisory and acts as a Business Advisor when it comes to budget construction and / or expenditure on strategic projects including consultancy on the best approach to purchase products / services.
• Prepare submission for procurement/tender committee and attend the committee’s meeting where necessary.
• Conduct and chair pre-bid meetings and participate in kick off meetings.
• Assess the need and propose the design of the register and database and ensure that suppliers are correctly registered in the database, when it is established.
• Support in developing collaborative partnerships with key suppliers to reduce costs, improve purchasing performance and enhance value add for ADGM.
• Propose supplier segmentation (e.g. strategic verses non-strategic) and specify a performance management approach for evaluating suppliers such as a supplier scorecard.
• Develops and Proposes various Category Strategies (where required).
• Develop supplier’s performance evaluation forms and evaluate new suppliers and receive feedback from business functions about suppliers.
• Build and maintain strong relationships with vendors, monitoring their performance and ensuring timely delivery of goods and services.
• Drafting, reviewing, and managing procurement contracts and agreements to ensure compliance with legal and regulatory requirements. 
• Managing relationships with suppliers, negotiation, monitoring their performance, resolving issues, and collaborating to drive continuous improvement and ensure mutually beneficial outcomes.
• Identify and mitigate procurement-related risks, ensuring compliance with regulations and internal policies.
• Prepare submission for procurement/tender committee and attend the committee’s meeting where necessary.
• Deliver additional tasks that may be delegated or assigned from the Procurement and Contracts Director.

Managerial:

• Creates an environment where team members consistently drive to improve performance.
• Manages team with full accountability for achieving overall agreed objectives.
• Manages by effectively empowering team members.
• Takes responsibility for mentoring high potential and most critical talent in their career progression.
• Reviews performance of team and addresses performance issues quickly through clear decisions.

Compliance responsibilities:

• Ensuring sourcing, acquisition, awarding, and contract practices are practiced with integrity and objectivity in compliance with the applicable policies.
• Identification of conflict of interest and ensure its reported in compliance with applicable policies.
• Ensuring compliance with procurement policies, regulations, and ADGM ethical guidelines.

Information Security related:

• Understand, adopt, adhere and practice responsibilities or controls as per ADGM Information Security policy and as per best practices explained in the induction and awareness sessions. 
• Confidentiality, Integrity and availability of the ADGM Information shall be maintained at all times i.e. within as well as outside ADGM.  

Essential:

• Bachelor’s Degree with 8+ years of experience in the same field.
• Demonstrate significant experience in end-to-end procurement processes, purchasing activities and best practices for a variety of goods and services.
• Possess knowledge of applicable laws, regulations, and procurement ethical practices.
• Demonstrate knowledge in payment guarantees and insurance requirements.
• Demonstrates knowledge and experience in procurement software.
• Possess knowledge of international codes, incoterms, logistics, and expediting and supplier surveillance.
• Demonstrate strong planning and organisation and supplier management skills.
• Hold strong internal and external stakeholder management skills, with the ability to negotiate and influence at all levels including Senior Management.
• Demonstrates negotiation skills, with the ability to manage complex supplier contracts while maintaining effective supplier relationships.
• Strong negotiation, reporting and project management skills.
• Strong communication skills both written and oral in English.

Desirable: